Executive Assistant- Japanese Bilingual

Pasona N A, Inc.; Plano (TX); On-site; USD 39,000 - 44,000; Full time

Job summary

Pasona N A, Inc. in Plano, TX seeks an experienced Japanese-English bilingual Executive Assistant to provide high-level administrative and operational support to senior executives at a global company.

The role requires 5+ years in executive support, professional-level Japanese and English, and strong organizational skills. You will manage calendars across time zones, arrange domestic and international travel, organize meetings, and prepare reports.

Qualifications

• 5+ years of executive support or office operations.
• Professional Japanese and English proficiency (speaking, reading, and writing).
• Understanding of Japanese business culture and etiquette.
• Experience coordinating executive calendars, travel, meetings, and expenses.
• Proficiency in Microsoft 365 suite (Outlook/Teams/Excel/Word/PowerPoint).
• Strong communication, organizational, multitasking, and problem-solving skills.
• Ability to work independently, handle confidential information, and adapt to changing priorities.
• On-site work in Plano, TX.

Responsibilities

• Manage executive calendars, appointments, meetings, and schedules across multiple time zones.
• Coordinate domestic and international travel, including flights, hotels, transportation, and itineraries.
• Organize executive meetings, conference calls, dinners, and company events.
• Prepare and process expense reports, invoices, and administrative documents.
• Communicate professionally with Japanese and English-speaking executives, employees, and external partners.
• Prepare meeting materials, presentations, reports, and translations as needed.
• Provide general office and administrative support, including office supplies and internal coordination.
• Maintain confidentiality of sensitive business information and ensure data integrity.
• Utilize Microsoft 365 and other tools to improve administrative efficiency.

Skills

Executive support

Japanese proficiency

Travel coordination

Communication

Multitasking

Education

Bachelor's degree in Business Administration

Tools

Microsoft 365

Outlook

Teams

Excel

PowerPoint

Job description

Executive Assistant – Japanese Bilingual

Location: Plano, TX

Employment Type: Full-Time, Contract

Work Schedule: On-site (Monday–Friday)

Pay Rate: $28.00–$31.50/hour (DOE)

Position Summary

We are seeking an experienced Japanese-English Bilingual Executive Assistant to provide high-level administrative and operational support to senior executives at a global company.

The ideal candidate has at least 5 years of executive administrative support or office operations experience, strong organizational skills, and a solid understanding of Japanese business culture.

This position involves managing executive schedules, coordinating domestic and international travel, organizing meetings and events, and communicating with stakeholders in both the U.S. and Japan.

Key Responsibilities

• Manage executive calendars, appointments, meetings, and schedules across multiple time zones.
• Coordinate domestic and international business travel, including flights, hotels, transportation, and itineraries.
• Organize executive meetings, conference calls, business dinners, and company events.
• Prepare and process expense reports, invoices, and administrative documentation.
• Communicate professionally with Japanese and English-speaking executives, employees, and external partners.
• Prepare meeting materials, presentations, reports, and occasional Japanese-to-English translations.
• Provide general office and administrative support, including office supplies, mail, and internal coordination.
• Maintain confidentiality of sensitive business and executive information.
• Utilize Microsoft 365 and other digital tools to improve administrative efficiency.

Qualifications

• 5+ years of executive administrative support or office operations experience.
• Professional-level Japanese and English proficiency (speaking, reading, and writing).
• Strong understanding of Japanese business culture and professional etiquette.
• Experience coordinating executive calendars, travel arrangements, meetings, and expense reports.
• Proficiency in Microsoft Office 365, including Outlook, Teams, Excel, Word, and PowerPoint.
• Excellent communication, organizational, multitasking, and problem-solving skills.
• Ability to work independently, manage changing priorities, and handle confidential information.
• Ability to work on-site in Plano, TX.

Preferred

• Experience supporting C-level or senior executives.
• Experience working for Japanese-owned or multinational companies.
• Bachelor's degree in Business Administration or a related field.
• Experience with corporate travel and expense management systems.
• Experience coordinating corporate meetings and events.

Additional Information

• This is a full-time, on-site contract position.
• Flexibility may be required to coordinate with executives and teams in Japan.
• Occasional evening or weekend support may be necessary.

We welcome applications from experienced Japanese-English bilingual professionals with strong executive support and administrative coordination skills.