Japanese Bilingual Administrative Coordinator

JAC Recruitment; New York (NY); On-site; USD 56,000 - 70,000; Full time

Job summary

JAC Recruitment in New York seeks an experienced administrative professional to provide executive support to senior management and the Corporate Planning function. You will manage calendars, coordinate travel, process expenses, and prepare reports to ensure smooth departmental operations.

The role requires fluency in Japanese, strong communication skills, and proficiency in SAP, Concur, and Microsoft Office. This on-site position offers 5 days on-site in NYC with a salary range shown.

Qualifications

• Strong verbal and written communication skills.
• Fluency in Japanese (speaking, reading, and writing).
• Proficiency in SAP, Concur, and Microsoft Office applications.
• Strong interpersonal and client-facing communication skills.

Responsibilities

• Manage calendars and coordinate appointments for senior executives.
• Arrange business travel, entertainment, and visitor logistics.
• Process expense reimbursements and administrative requests.
• Prepare reports, presentations, surveys, and correspondence.
• Maintain departmental records, databases, and filing systems.
• Handle phone inquiries and information requests.
• Support invoicing and accounting-related administrative processes.
• Assist with cash flow projection preparation.
• Coordinate board meetings, executive meetings, and management events.
• Maintain organizational charts, distribution lists, and corporate information.
• Distribute external business and industry information internally.
• Provide backup support for executive administration duties when required.

Skills

Calendar management

Travel coordination

Japanese language

Microsoft Office

Interpersonal communication

Team collaboration

Client-facing communication

Tools

SAP

Concur

Microsoft Office

Job description

Position Summary

In this position, you will provide administrative and executive support to senior management and the Corporate Planning function, ensuring smooth department operations through schedule management, travel coordination, expense processing, meeting support, and various administrative activities.

Responsibilities

• Manage calendars and coordinate appointments for senior executives
• Arrange business travel, entertainment, and visitor logistics
• Process expense reimbursements and administrative requests
• Prepare reports, presentations, surveys, and correspondence
• Maintain departmental records, databases, and filing systems
• Handle phone inquiries and information requests
• Support invoicing and accounting-related administrative processes
• Assist with cash flow projection preparation
• Coordinate board meetings, executive meetings, and management events
• Maintain organizational charts, distribution lists, and corporate information
• Distribute external business and industry information internally
• Provide backup support for executive administration duties when required

Qualifications

• Strong verbal and written communication skills
• Fluency in Japanese (speaking, reading, and writing)
• Proficiency in SAP, Concur, and Microsoft Office applications
• Strong interpersonal and client-facing communication skills
• Team-oriented with a flexible and cooperative attitude
• Sound decision-making and problem-solving abilities
• Strong analytical skills with attention to detail and accuracy
• Ability to manage multiple projects and priorities simultaneously

Location

New York, NY

Work Type

5 days on-site

Salary

USD56,000-70,000