HR Administrator

Interplace, Inc.; New York (NY); On-site; USD 27,552 - 41,328; Part time

Job summary

A leading company is seeking a part-time Office Manager/HR support role based in New York. This position involves bilingual communication skills in English and Japanese, overseeing office function, managing HR tasks, and providing executive support to the CEO. Ideal candidates will demonstrate strong organizational abilities and administrative skills.

Qualifications

• Bilingual in English and Japanese (reading and writing).
• Proven experience in office management and general HR tasks.
• Ability to manage office supplies and services efficiently.

Responsibilities

• Oversee office management and maintain a professional environment.
• Support HR operations including recruiting and employee documentation.
• Assist the CEO and Head of HR with scheduling and administrative tasks.

Skills

Strong verbal and written communication skills

Detail oriented

Good organization skills

Self-motivated

Collaborative teamwork

Tools

Excel

PowerPoint

Word

Job description

EMPLOYMENT REQUIREMENTS:

Bilingual English and Japanese (Read and Write)Must

Position can be done in either our Manhattan office or Staten Island.

Part time.

Required Skills:

•Strong verbal and written communication skills- fluent in English & Japanese

•Proficiency with: Excel, PowerPoint, Word

•Demonstrated ability to work collaboratively on a team

•Self-motivated with a willingness to take ownership of issues and their resolution

•Detail oriented with good organization skills

•Excellent administration and organizational skills

Job Summary:

Office Management:

•Ensure the office environment is appropriate to support the business function

•Professional environment is maintained

•Support services are functional and stocked appropriately

•Management of office costs (control and negotiation)

•Meeting catering

•Plan, organize and manage events including but not limited to; internal and external social events throughout the year and the annual Holiday party

General Affairs/Administrative Support:

•Manage internal Salesforce/Ringi approval process, for purchases and other requests

•Ensure incoming telephone calls are managed professionally and courteously and are passed on to their intended recipient in a timely manner, whilst ensuring all sales/unsolicited calls are screened and managed

•Maintain supplies

•Coordinate employee training and development programs with the supervisor

•Generate EEO-1 report annually

•Administering and review internal documents for approval

•Support subsidiary entity as the regional headquarter

•Arrangement for the business cards

•Office environment administration including meeting OSHA, procuring and maintaining office supplies (stationery, pantry supplies)

Human Resources:

•General HR Admin; administer all current employee documentation.

•Support Recruiting with scheduling interviews and other recruiting activities as required

•Support employee enrollment , change and cancellation to the company sponsored health and insurance benefit plan and plan annual renewal.

•Participate new hire orientation as needed

•Process optimization and improvement

•Development, implementation and administration of new tools to support the HR and Operations function and wider organization

•Following local laws and business requirement changes pertaining to covid-19

•Coordination of Visa procurement and renewal of Local and expat employees

Executive Secretary to CEO and Head of HR tasks: 30%

•Schedule management

•Incoming phone call screening

•Book travel and coordinate logistics

•Arrangement of business lunch/dinner meeting

•Organizing meeting documents

•Visitor support

•Management of listing of year end greeting card recipients

•Recording list of visitor information (name, company, title, date and time)

•Other tasks requested by the member of the department

•Submit expenses and purchasing orders

•Join meetings and calls as needed to take notes and track action items

•Other tactical and strategic tasks assigned by the CEO or head of HR

Schedule: Monday-Friday 9-4 including a one hour paid lunch break