IVF Lab Administrative Assistant - Entry-Level

Inception; Austin (TX); On-site; USD 21,000 - 28,000; Full time

Benefits offered by this job

Health coverage

Fertility benefits

Maternity/Paternity leave

Paid time off

401(k) plan

HSA account

Employee referral

Education reimbursement

EAP support

Job summary

Aspire Fertility Austin is seeking an Embryology Lab Assistant to support our IVF lab operations. This entry-level role includes training in lab administration and support procedures, without direct handling of eggs, sperm, or embryos.

You will work closely with the Lab Supervisor, embryologists, physicians, and clinical staff to manage daily workflows, documentation, and quality control, ensuring patient safety and compliance.

Qualifications

• Entry-level role with full training in IVF lab administrative processes.
• No direct handling of eggs, sperm, or embryos.
• Collaborates with Lab Supervisor, embryologists, physicians and clinical staff.
• Weekend rotation availability required.

Responsibilities

• Support embryologists through time-sensitive daily lab workflows.
• Serve as a witness for lab procedures, helping protect patient safety and compliance.
• Run daily quality control checks, help with dish prep, and keep QC records accurate.
• Prepare paperwork, labels, and cycle documentation, and keep clinical data and records accurate in our EMR.
• Receive, pack, ship, and transfer samples following established protocols.
• Track inventory and order supplies so the lab stays stocked and organized.
• Generate and send reports to providers and clinics.
• Handle phone calls, emails, and visitors, and coordinate with clinical teams.

Skills

High attention to detail

Weekend rotation availability

Willingness to learn

Strong communication

Education

High school diploma or GED

Job description

Aspire Fertility Austin is seeking an Embryology Lab Assistant to support our IVF lab operations. This entry-level role includes training in lab administration and support procedures, without direct handling of eggs, sperm, or embryos.

You will work closely with the Lab Supervisor, embryologists, physicians, and clinical staff to manage daily workflows, documentation, and quality control, ensuring patient safety and compliance.