Irvine Project Administrator: Logistics & Coordination

TriMark USA; Irvine (CA); On-site; USD 42,000 - 52,000; Full time

Benefits offered by this job

Medical, dental, vision

Tuition reimbursement

Pet insurance

Legal insurance

401k

Community Service Day

Spotlight Awards

National Sales Excellence Awards

CFSP Prep Certification Program

Job summary

TriMark USA is the nation’s largest provider of design services, equipment, and supplies to the foodservice industry. The Irvine, CA office seeks a detail-oriented Project Administrator to support the project management team with logistics, invoicing, and vendor coordination.

This role requires 1–2 years of admin experience and proficiency in AutoCAD and Revit, with strong communication and teamwork in an in-office setting.

Qualifications

• Strong organizational skills and attention to detail are essential.
• Experience in coordinating projects and schedules is preferred.
• Proficient with AutoCAD and/or Revit and familiarity with Bluebeam software.

Responsibilities

• Schedule service for warranty equipment issues and coordinate startup and training with vendors.
• Process invoices accurately and prepare closeout documents with equipment details and manuals.
• Track shipping status, process change orders and liaise with Sales, Finance and Purchasing.

Skills

Highly organized

Attention to detail

Strong communication

Team collaboration

Familiar with project basics

Education

High School Diploma or GED

Tools

AutoCAD

Revit 2014+

Bluebeam

Job description

TriMark USA is the nation’s largest provider of design services, equipment, and supplies to the foodservice industry. The Irvine, CA office seeks a detail-oriented Project Administrator to support the project management team with logistics, invoicing, and vendor coordination.

This role requires 1–2 years of admin experience and proficiency in AutoCAD and Revit, with strong communication and teamwork in an in-office setting.