In-Office Project Administrator — Logistics & Coordination

TriMark USA, LLC; Irvine (CA); On-site; USD 52,000 - 70,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

401k

Community Service Day

Spotlight Awards

National Sales Excellence Awards

CFSP Prep Certification Program

Job summary

TriMark USA, LLC is seeking a Project Administrator in Irvine, CA to support the project management team with logistics and administrative tasks for client projects. This on-site, full-time role focuses on coordinating equipment orders, tracking materials, and communicating with contractors and vendors.

The ideal candidate will be highly organized, detail-oriented, and capable of multitasking in a fast-paced environment, with experience in AutoCAD, Revit, and Bluebeam.

Qualifications

• High School Diploma or GED or equivalent military or practical experience.
• 1–2 years of experience in an administrative or office-related role, preferably in the foodservice industry.
• Possesses product knowledge relevant to the project coordination function.
• Proficient in AutoCAD and/or Revit 2014 or higher.
• Familiarity with Bluebeam software.
• Ability to pass a background check post offer acceptance.

Responsibilities

• Assist in scheduling service for warranty equipment issues, ensuring timely resolution and customer satisfaction.
• Coordinate startup and training schedules internally and with vendors to facilitate project implementation.
• Process invoices promptly, ensuring accuracy and adherence to project budgets.
• Apply document corrections as necessary and communicate changes to internal teams promptly.
• Prepare proper closeout documents, including equipment details, warranty information, operation manuals, and service details.
• Track equipment shipping status and communicate ship dates to Project Coordinators in a timely manner.
• Quote and process change orders and returns, obtaining appropriate approvals and sign-offs.
• Liaise with internal departments (Sales, Finance, Purchasing) to ensure customer requirements are met or exceeded.
• Foster positive relationships with end users, Project Managers, Sales Reps, and Project Coordinators, ensuring effective communication and collaboration.

Skills

Highly organized

Multitasking

Strong communication

Team collaboration

Project management basics

Education

High School Diploma or GED

Tools

AutoCAD

Revit 2014+

Bluebeam

Job description

TriMark USA, LLC is seeking a Project Administrator in Irvine, CA to support the project management team with logistics and administrative tasks for client projects. This on-site, full-time role focuses on coordinating equipment orders, tracking materials, and communicating with contractors and vendors.

The ideal candidate will be highly organized, detail-oriented, and capable of multitasking in a fast-paced environment, with experience in AutoCAD, Revit, and Bluebeam.