Project Coordinator

TriMark USA; Irvine (CA); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Medical

Dental

Vision

Tuition Reimbursement

Pet Insurance

Legal Insurance

401K

Job summary

TriMark USA, Irvine, CA, seeks a Project Coordinator to support project management with logistics, documentation, and communication with contractors, vendors and clients in a busy in-office environment.

You will input orders into the ERP, manage purchase orders, track project phases, resolve issues, and provide strong customer service while coordinating with internal teams and external partners.

Competitive base salary with benefits and room for growth.

Qualifications

• High School Diploma or GED required; military or practical experience acceptable.
• 1–2 years in administrative or coordinator roles.
• Construction industry experience preferred; foodservice experience a plus.
• Ability to pass a background check post offer.

Responsibilities

• Coordinate projects through all phases, including setup, purchasing, and communication.
• Input order information into ERP and verify against quotes/plans.
• Initiate and track purchase orders with manufacturers per specs.
• Input change orders/returns and notify stakeholders of delays.
• Organize project filing and participate in status meetings.
• Assist with problem resolution and schedule coordination.
• Serve as a point of contact for customers/vendors on inquiries.
• Reconcile documents and support other coordinators as needed.

Skills

MS Word

Excel

Outlook

Communication

Organizational

Customer service

Education

High School Diploma or GED

Tools

ERP system

Job description

TriMark USA is the country’s largest provider of design services, equipment, and supplies to the foodservice industry. We proudly serve our customers by providing design services, commercial equipment, and foodservice supplies across a wide range of industries and business sectors. Headquartered in Massachusetts, with a history dating back to 1896, we have locations across the country that offer foodservice operators an unparalleled level of service by combining our unique design capabilities and our expert market knowledge with the purchasing strength, delivery, installation, and after-sales service capabilities of a national company. Our employees are focused on creating customized solutions for our clients to ensure they achieve their culinary goals while upholding our I.C.A.R.E. values: Integrity, Customer Service, Accountability, Respect, and Excellence. For more information, please visit: www.trimarkusa.com

Why you’ll love it here!

• Benefits include Medical, Dental, Vision, Tuition Reimbursement, Pet, and Legal Insurance
• 401k
• Community Service Day
• Spotlight Awards
• National Sales Excellence Awards
• CFSP Prep Certification Program

Position Summary

• The Project Coordinator reports to the Supervisor, Project Coordinators
• Located in Irvine, CA
• Full-Time
• In Office

The Project Coordinator plays a crucial role in facilitating the smooth execution of client projects by handling all logistics and administrative tasks. This role supports the project management team in coordinating project phases, ensuring accuracy in documentation, and maintaining effective communication with contractors, vendors, and clients.

ESSENTIAL FUNCTIONS & RESPONSIBILITIES

• Coordinate projects through all phases, including initial set-up, purchasing, customer communication, shipment of products, and project reconciliation.
• Import or input order information into the database/ERP system and verify accuracy against quotes and plans.
• Initiate and track purchase orders with manufacturers in accordance with project specifications.
• Input change orders and returns and notify relevant stakeholders of any delays.

Administrative Support

• Organize and maintain a project filing system to ensure easy access to project documentation.
• Participate in project status meetings, providing detailed updates on assigned projects.
• Assist in resolving operational problems and identifying opportunities for process improvement.
• Provide support to other Project Coordinators as needed to manage schedule conflicts.

Customer Service

• Serve as a point of contact for customers, vendors, and service agencies on warranty claims and project inquiries.
• Create, print, and distribute service manuals and spec books as required.
• Assist customers at the front counter and answer general phone inquiries as backup support.

Miscellaneous Tasks

• Reconcile cash drawer and complete bank deposits daily.
• Scan receiving documents for the warehouse to maintain accurate records.
• Perform other duties as assigned.

Competencies

• Superior customer service attitude with a commitment to excellence.
• High attention to detail and ability to prioritize tasks effectively.
• Proficiency in MS Word, Excel, Outlook, and operating systems.
• Excellent communication and interpersonal skills.
• Strong problem-solving and organizational abilities.
• Self-motivated with a strong work ethic.
• Proficient in AQ and product knowledge.

Qualifications & Experience

• High School Diploma or GED, or equivalent military or practical experience.
• 1 – 2 years of experience in an administrative or coordinator role.
• Experience in the construction industry preferred; foodservice industry experience is a plus.
• Ability to successfully pass a background check post offer acceptance.

Compensation includes the posted base salary range and does not reflect potential commission, incentive, bonus, or other additional compensation opportunities, where applicable. Total compensation is determined based on experience, skills, internal equity, geographic location, and other job-related compensatory factors.

In addition to base salary, this role will be eligible for participation in TriMark’s’ benefits programs, including medical, dental, vision, 401K (with employer match), etc. Leadership positions may also qualify for participation in bonus programs commensurate with role and scope of responsibility.

TriMark USA provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please direct your inquiries to [e-mail].