Irvine Biotech Accounting Lead (AP, Payroll & Close)

AIVITA Biomedical, Inc.; Irvine (CA); On-site; USD 90,000 - 120,000; Full time

Benefits offered by this job

Equity opportunity

Medical, dental, and vision coverage

Life & AD&D insurance

Disability coverage

401(k) with company match

Unlimited Time Off (UTO)

Professional development support

Snack cabinet

Job summary

AIVITA Biomedical, Inc. in Irvine, CA is seeking a Senior Accounting Specialist to own full‑cycle accounts payable, coordinate payroll inputs through the PEO, post journal entries, perform reconciliations, and support monthly close activities.

You will strengthen internal controls, interface with auditors, drive process improvements, maintain GL schedules, manage multi‑currency payments, and collaborate with leadership to scale accounting as the company grows.

Qualifications

• Bachelor's degree or equivalent practical accounting experience.
• Strong accounting operations experience across AP, reconciliations, journal entries, and monthly close support.
• Experience coordinating payroll processing or payroll inputs in a PEO environment.
• Solid understanding of general ledger structure and period‑close discipline.
• Experience using a cloud‑based ERP system in a hands‑on role.
• Strong Excel and Office365 skills.

Responsibilities

• Own full‑cycle accounts payable processing: invoice review, coding, entry, and payment coordination.
• Manage vendor onboarding and maintain vendor records and AP files.
• Process and monitor payments, including multi‑currency payments.
• Coordinate payroll inputs through the PEO and prepare payroll journal entries in NetSuite.
• Serve as a payroll contact for employee questions interfacing with the PEO.
• Maintain GL accuracy through reconciliations, analyses, and timely journal entries.
• Prepare recurring and ad hoc journal entries for monthly activity.
• Own monthly internal accounting period close procedures.
• Reconcile credit card activity and employee expenses.
• Update GL schedules and support annual audit procedures.
• Assist with ad hoc accounting and operational needs; interface with auditors as needed.
• Contribute to process improvements to strengthen accuracy and efficiency.
• Work with Accounting to maintain internal controls and adapt to AI tools when directed.

Skills

Accounting operations

Payroll coordination

GL reconciliations

ERP system experience

Excel & Office365

Attention to detail

Multitasking

Communication skills

Onsite Irvine

AI tooling openness

Education

Bachelor's degree in Accounting, Finance, or related field

Tools

NetSuite or similar ERP

Job description

AIVITA Biomedical, Inc. in Irvine, CA is seeking a Senior Accounting Specialist to own full‑cycle accounts payable, coordinate payroll inputs through the PEO, post journal entries, perform reconciliations, and support monthly close activities.

You will strengthen internal controls, interface with auditors, drive process improvements, maintain GL schedules, manage multi‑currency payments, and collaborate with leadership to scale accounting as the company grows.