IP Project Assistant II: Prosecution & Filing Specialist

McDermott Will & Schulte LLP; Washington (District of Columbia); On-site; USD 59,000 - 86,000; Full time

Job summary

McDermott Will & Schulte LLP is seeking an Intellectual Property Project Assistant II to support the IP Prosecution, Transactions & Strategy practice group. You will handle file organization, basic document creation, and collaborate with IP specialists under supervision.

The role requires a high school diploma, at least three years of related experience, and strong Microsoft Office skills. You will help manage client matters, assist with filings, and support billing and docketing in a busy law

Qualifications

• Microsoft Office Suite (Excel, Outlook, PowerPoint, Word) proficiency required.
• Strong written and verbal communication skills.
• Excellent organizational abilities and attention to detail.
• Ability to thrive in a fast-paced environment and learn quickly.

Responsibilities

• Prepare time-sensitive client reporting letters for USPTO actions and international IP matters.
• Assist with invoice intake and billing in the firm’s DMS and Chrome River system.
• Open new client matters with IP practice teams and coordinate document flow.
• Maintain and organize client folders in the DMS; upload/archive documents.
• Review USPTO communications for accuracy and completeness.
• Assist with filing patent applications and related forms; track status and deadlines.

Skills

Microsoft Office proficiency

Strong communication

Organizational skills

Attention to detail

Adaptability to fast-paced work

Quick learner

Education

High school diploma

Job description

McDermott Will & Schulte LLP is seeking an Intellectual Property Project Assistant II to support the IP Prosecution, Transactions & Strategy practice group. You will handle file organization, basic document creation, and collaborate with IP specialists under supervision.

The role requires a high school diploma, at least three years of related experience, and strong Microsoft Office skills. You will help manage client matters, assist with filings, and support billing and docketing in a busy law