IP Prosecution Project Assistant II

McDermott Will & Schulte; Miami (FL); On-site; USD 59,000 - 86,000; Full time

Job summary

McDermott Will & Schulte in Miami, FL, seeks an Intellectual Property Project Assistant II to provide administrative support to the IP Prosecution, Transactions & Strategy practice group. You will help with file organization, document creation, and daily docket updates, under supervision, following established guidelines.

You will collaborate with IP filing specialists and paralegals, manage client matter openings, and assist with USPTO communications, invoicing, and client reporting.

Qualifications

• High school diploma required.
• At least three years of related work experience.
• Knowledge of Microsoft Office Suite (Excel, Outlook, PowerPoint and Word).
• Strong written and verbal communication skills.
• Strong organizational skills.
• Strong attention to detail.
• Ability to work effectively in a fast-paced environment.
• Ability to learn new concepts and skills quickly.

Responsibilities

• Prepare time sensitive client reporting letters for USPTO actions and submissions and assist with client reporting for international IP matters.
• Assist with the invoice intake and billing process including saving files to the Firm’s DMS and submitting through Chrome River.
• Collaborate with IP Legal Practice Specialists/IP Filing Specialists and Information Governance to open new client matters.
• Maintain client folders within the DMS including uploading, organizing and archiving documents.
• Download patent materials from the USPTO and compile client document files.
• Review various USPTO communications for accuracy.
• Upload/download patent-related documents, correspondence, and data to/from client systems and databases.
• Assist IP Filing Specialists and IP Paralegals in preparing and filing patent applications, information disclosure statements, and fee payments.
• Assist with new client intake and transfers.
• Assist IP Filing Specialist in preparing and filing US formality documents with the USPTO.
• Assist IP Filing Specialists in preparing corrected formality documents for filing with the USPTO.
• Review and update dockets daily.
• Assist in performing status checks.

Skills

MS Office

Strong communication

Strong organizational

Attention to detail

Fast-paced environment

Quick learner

Education

High school diploma

3 years related work experience

Job description

McDermott Will & Schulte in Miami, FL, seeks an Intellectual Property Project Assistant II to provide administrative support to the IP Prosecution, Transactions & Strategy practice group. You will help with file organization, document creation, and daily docket updates, under supervision, following established guidelines.

You will collaborate with IP filing specialists and paralegals, manage client matter openings, and assist with USPTO communications, invoicing, and client reporting.