IP Project Assistant II - Prosecution & Strategy Support

McDermott Will & Schulte; Wilmington (DE); On-site; USD 59,000 - 86,000; Full time

Job summary

McDermott Will & Schulte is seeking an Intellectual Property Project Assistant II to provide essential administrative support to the IP Prosecution, Transactions & Strategy practice group. You will assist with file organization, document creation, and daily docket management under supervision.

The role requires a high school diploma and at least three years of related experience, with strong communication, organizational skills, and attention to detail.

Qualifications

• High school diploma
• 3+ years of related IP support experience
• Strong written and verbal communication skills
• Strong organizational skills and attention to detail

Responsibilities

• Prepare time sensitive client reporting letters for USPTO actions and submissions and assist with client reporting for international IP matters
• Assist with the invoice intake and billing process including saving files to the Firm’s DMS and submitting through Chrome River
• Collaborate with IP Legal Practice Specialists/IP Filing Specialists and the Information Governance department to open new client matters
• Maintain client folders within the DMS including uploading, organizing and archiving documents
• Download patent materials from the USPTO and compile client document files
• Review USPTO communications for accuracy
• Upload/download patent-related documents, correspondence, and data to/from client systems and databases
• Assist IP Filing Specialists and IP Paralegals prepare and file patent applications, information disclosure statements, issue fee payments and fee address forms
• Assist with new client intake and transfers
• Assist IP Filing Specialist in preparing and filing US formality documents with the USPTO
• Assist IP Filing Specialists in preparing corrected formality documents for filing with the USPTO
• Review and update dockets daily
• Assist in performing status checks

Skills

IP support experience

Microsoft Office Suite

Education

High school diploma

Tools

Document management systems (DMS)

Job description

McDermott Will & Schulte is seeking an Intellectual Property Project Assistant II to provide essential administrative support to the IP Prosecution, Transactions & Strategy practice group. You will assist with file organization, document creation, and daily docket management under supervision.

The role requires a high school diploma and at least three years of related experience, with strong communication, organizational skills, and attention to detail.