IP Prosecution & Filings Assistant II

McDermott Will & Schulte; New York (NY); On-site; USD 59,000 - 86,000; Full time

Job summary

McDermott Will & Schulte, a leading global law firm, seeks an Intellectual Property Project Assistant II to provide administrative support to the IP Prosecution, Transactions & Strategy practice group. You will help with file organization, document creation, and support tasks under supervision.

Responsibilities include preparing client reporting letters, assisting with billing, opening new client matters, maintaining DMS folders, and filing patent-related documents with the USPTO.

Qualifications

• High school diploma or equivalent
• Three years of related work experience
• Knowledge of Microsoft Office Suite (Excel, Outlook, PowerPoint and Word)
• Strong written and verbal communication skills
• Strong organizational skills
• Strong attention to detail
• Ability to work effectively in a fast-paced environment
• Ability to learn new concepts and skills quickly

Responsibilities

• Prepare time-sensitive client reporting letters for USPTO actions and make international IP matter reports
• Assist with invoice intake and billing; save files in DMS and submit through Chrome River
• Collaborate with IP Filing Specialists and Information Governance to open new client matters
• Maintain client folders in the DMS; upload, organize, and archive documents
• Download patent materials from USPTO and compile client files
• Review USPTO communications for accuracy
• Upload/download patent documents to client systems and databases
• Assist with preparing and filing patent applications, information disclosure statements, and fee payments
• Assist with new client intake and transfers
• Help file US formality documents with the USPTO
• Prepare corrected formality documents for USPTO filing
• Review and update dockets daily
• Assist in performing status checks

Job description

McDermott Will & Schulte, a leading global law firm, seeks an Intellectual Property Project Assistant II to provide administrative support to the IP Prosecution, Transactions & Strategy practice group. You will help with file organization, document creation, and support tasks under supervision.

Responsibilities include preparing client reporting letters, assisting with billing, opening new client matters, maintaining DMS folders, and filing patent-related documents with the USPTO.