IP Project Assistant II - Prosecution & Filing Support

McDermott Will & Schulte; Washington (District of Columbia); On-site; USD 59,000 - 86,000; Full time

Job summary

McDermott Will & Schulte in Washington, DC is seeking an Intellectual Property Project Assistant II to provide administrative support to the IP Prosecution, Transactions & Strategy group. You will help with file organization, document creation, and general administrative tasks under supervision.

The role requires a high school diploma and at least three years of related experience, strong Microsoft Office skills, and excellent written and verbal communication.

Qualifications

• High school diploma is required.
• At least three (3) years of related work experience.
• Strong knowledge of Microsoft Office Suite (Excel, Outlook, PowerPoint and Word).
• Strong written and verbal communication skills.
• Strong organizational skills.
• Strong attention to detail.
• Ability to work effectively in a fast-paced environment.
• Ability to learn new concepts and skills quickly.

Responsibilities

• Prepare time sensitive client reporting letters for USPTO actions and client reporting for international IP matters.
• Assist with invoice intake and billing process including saving files to the Firm’s DMS and submitting through Chrome River.
• Collaborate with IP Legal Practice Specialists and the Information Governance department to open new client matters.
• Maintain client folders within the DMS including uploading, organizing and archiving documents.
• Download patent materials from the USPTO and compile client document files.
• Review various USPTO communications for accuracy.
• Upload/download patent-related documents to client systems and databases.
• Assist IP Filing Specialists and IP Paralegals prepare and file patent applications, information disclosure statements, issue fee payments and fee address forms.
• Assist with new client intake and transfers.
• Assist IP Filing Specialist in preparing and filing US formality documents with the USPTO.
• Assist IP Filing Specialists in preparing corrected formality documents for filing with the USPTO.
• Review and update dockets daily.
• Assist in performing status checks.

Skills

Microsoft Office

Strong communication

Strong organizational skills

Attention to detail

Fast-paced environment

Quick learner

Education

High school diploma

Tools

Document Management System (DMS)

Chrome River

Job description

McDermott Will & Schulte in Washington, DC is seeking an Intellectual Property Project Assistant II to provide administrative support to the IP Prosecution, Transactions & Strategy group. You will help with file organization, document creation, and general administrative tasks under supervision.

The role requires a high school diploma and at least three years of related experience, strong Microsoft Office skills, and excellent written and verbal communication.