IP Prosecution Project Assistant II

McDermott Will & Schulte; Houston (TX); On-site; USD 59,000 - 86,000; Full time

Job summary

McDermott Will & Schulte in Houston, Texas, is seeking an Intellectual Property Project Assistant II to provide administrative support to the IP Prosecution, Transactions & Strategy practice group. The role focuses on file organization, basic document creation, and docket management under supervision.

The position requires strong MS Office skills, three years of related experience, and meticulous communication and organizational abilities to ensure accurate USPTO filings and client reporting.

Qualifications

• High school diploma required.
• At least three years of related work experience.
• Proficiency with Microsoft Office Suite.
• Excellent written and verbal communication.
• Strong organizational skills and attention to detail.

Responsibilities

• Prepare time sensitive client reporting letters for USPTO actions.
• Assist with invoicing and billing; save files to DMS and submit via Chrome River.
• Open new client matters with IP filing specialists and Governance.
• Maintain client folders in DMS; upload, organize and archive documents.
• Download patent materials from USPTO and compile client files.
• Review USPTO communications for accuracy.
• Upload/download patent documents to client databases.
• Assist with filing patent applications and related statements.
• Assist with new client intake and transfers.
• Prepare and file US formality documents with the USPTO.
• Prepare corrected formality documents for filing.
• Review and update dockets daily; perform status checks.

Skills

Strong written and verbal

Strong organizational

Attention to detail

Ability to learn quickly

Education

High school diploma

Tools

Microsoft Office Suite

Job description

McDermott Will & Schulte in Houston, Texas, is seeking an Intellectual Property Project Assistant II to provide administrative support to the IP Prosecution, Transactions & Strategy practice group. The role focuses on file organization, basic document creation, and docket management under supervision.

The position requires strong MS Office skills, three years of related experience, and meticulous communication and organizational abilities to ensure accurate USPTO filings and client reporting.