IP & Patent Legal Assistant — Hybrid (Remote Day)

Vaco LLC; Cincinnati (OH); On-site; USD 50,000 - 55,000; Full time

Job summary

Vaco in Cincinnati is seeking a detail-oriented Legal Assistant to support multiple attorneys with IP and patent-related tasks, filing, calendar management, and general administrative duties.

The ideal candidate has prior legal or law firm experience and excellent organizational skills. A paralegal certificate is preferred but not required. The position is fully onsite initially, with potential for one remote day per week after a 90-day probation.

Qualifications

• Legal support experience or law firm exposure preferred.
• Strong written and verbal communication and organization.
• Familiarity with IP/patent procedures is a plus.

Responsibilities

• Provide comprehensive legal administrative support to multiple attorneys.
• Prepare, review, and file patent documents with USPTO electronically.
• Draft legal documents and correspondence.
• Maintain attorney calendars and deadlines.
• Assist with patent searches and IP procedures.
• Monitor deadlines and support time entry and billing.

Skills

Legal document handling

Attention to detail

Time management

Communication skills

Microsoft Office

Calendaring

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Job description

Vaco in Cincinnati is seeking a detail-oriented Legal Assistant to support multiple attorneys with IP and patent-related tasks, filing, calendar management, and general administrative duties.

The ideal candidate has prior legal or law firm experience and excellent organizational skills. A paralegal certificate is preferred but not required. The position is fully onsite initially, with potential for one remote day per week after a 90-day probation.