Legal Assistant

Vaco LLC; Cincinnati (OH); On-site; USD 50,000 - 55,000; Full time

Job summary

Vaco in Cincinnati is seeking a detail-oriented Legal Assistant to support multiple attorneys with IP and patent-related tasks, filing, calendar management, and general administrative duties.

The ideal candidate has prior legal or law firm experience and excellent organizational skills. A paralegal certificate is preferred but not required. The position is fully onsite initially, with potential for one remote day per week after a 90-day probation.

Qualifications

• Legal support experience or law firm exposure preferred.
• Strong written and verbal communication and organization.
• Familiarity with IP/patent procedures is a plus.

Responsibilities

• Provide comprehensive legal administrative support to multiple attorneys.
• Prepare, review, and file patent documents with USPTO electronically.
• Draft legal documents and correspondence.
• Maintain attorney calendars and deadlines.
• Assist with patent searches and IP procedures.
• Monitor deadlines and support time entry and billing.

Skills

Legal document handling

Attention to detail

Time management

Communication skills

Microsoft Office

Calendaring

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Job description

Legal Assistant

Location: Downtown Cincinnati, OH

Schedule: Monday-Friday, 35-hour workweek

Compensation: $50,000-$55,000 annually

Employment Type: Direct Hire

Work Arrangement: Fully onsite initially; potential for one remote day per week after a successful 90-day probationary period

Start Date: ASAP

Position Overview

We are seeking a detail-oriented Legal Assistant to provide administrative and legal support to multiple attorneys within a professional legal environment. This individual will assist with intellectual property and patent-related matters, prepare and file legal documents, maintain attorney calendars and deadlines, and provide general administrative support.

The ideal candidate has prior legal or law firm experience, excellent organizational skills, and the ability to manage multiple priorities while ensuring important deadlines are consistently met. A paralegal certificate is preferred but not required.

Key Responsibilities

• Provide comprehensive legal administrative support to multiple attorneys.
• Prepare, review, and electronically file patent documents with the U.S. Patent and Trademark Office (USPTO).
• Draft legal documents, correspondence, and responses.
• Organize, maintain, and update legal files and documentation.
• Manage attorney calendars, docket deadlines, and filing schedules.
• Assist with patent searches and intellectual property-related procedures.
• Monitor deadlines and follow up to ensure timely completion of legal filings and assignments.
• Provide time entry, billing, and other administrative support.
• Handle confidential information with professionalism and discretion.
• Perform additional administrative and legal support duties as needed.

Qualifications

• High school diploma or equivalent required.
• Previous legal or law firm experience highly preferred.
• Experience supporting attorneys, in-house counsel, or senior-level executives will also be considered.
• Paralegal degree or certificate preferred but not required.
• Familiarity with intellectual property procedures and patent documentation preferred.
• Strong written and verbal communication skills.
• Excellent attention to detail and time-management skills.
• Ability to manage multiple assignments and meet strict deadlines.
• Significant experience with Microsoft Office applications.
• Strong organizational skills and ability to work independently.

By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions.