Hybrid Legal Admin Specialist: Docs & Scheduling

Hall Render; Missouri; Hybrid; USD 45,000 - 65,000; Full time

Job summary

Hall Render is seeking a Legal Administrative Assistant to support multiple attorneys, handling document prep, billing coordination, calendar management, and travel arrangements. The role combines administrative prowess with legal workflow knowledge in a hybrid in-office setting.

The ideal candidate brings at least three years of LAA or similar experience, strong MS Office skills, and a detail-oriented approach to ensure accuracy and efficiency across filings, deadlines, and client files.

Qualifications

• High School diploma, GED or equivalent experience.
• Minimum three (3) years’ experience as an LAA or comparable position such as Executive Assistant.
• Proficient in legal administration tasks including, but not limited to, document preparation, filing, time entry, expenses, travel arrangements, and calendar management.
• Highly proficient in MS Office Suite (Outlook, Word, Excel, Powerpoint)
• Prior experience in litigation, law firm operations and/or court filings is a plus.

Responsibilities

• Support multiple attorneys by identifying effective solutions while adhering to firm policies and procedures.
• Provide day-to-day administrative assistance to ensure efficient workflow and task management.
• Manage attorney memberships, licensing, and credentialing requirements.
• Ensure compliance with applicable legal and firm-specific administrative standards.
• Serve as back-up support for other Legal Administrative Assistants, within the firm, to ensure continuity of service.
• Support other team members, attorneys, etc. in utilizing the firm’s software applications.
• Draft, edit, and proofread complex legal documents with a high level of accuracy in grammar, formatting, and content.
• Create, organize, and maintain both physical and electronic client files in accordance with firm standards.
• Assist with time entry, transcription, and payment processing.
• Coordinate billing activities, including preparation and processing of proformas and client invoices.
• Support attorneys in managing billing workflows and deadlines.
• Arrange travel accommodation(s) in accordance with firm policies.
• Prepare and process expense reports accurately and timely.
• Manage attorney calendars, including scheduling meetings, calls, and deadlines.
• Coordinate logistics to ensure alignment with client commitments and court or transaction timelines.

Skills

Strong communication skills

Detail-oriented

Team collaboration

Deadline-driven

Education

High School diploma or GED

Tools

MS Office

Outlook

Word

Excel

PowerPoint

Job description

Hall Render is seeking a Legal Administrative Assistant to support multiple attorneys, handling document prep, billing coordination, calendar management, and travel arrangements. The role combines administrative prowess with legal workflow knowledge in a hybrid in-office setting.

The ideal candidate brings at least three years of LAA or similar experience, strong MS Office skills, and a detail-oriented approach to ensure accuracy and efficiency across filings, deadlines, and client files.