Litigation Admin Assistant (Hybrid) - Growth & PTO

LHH US; Texas; Hybrid; USD 70,000 - 78,000; Full time

Benefits offered by this job

PTO 16 days

Sick days 8

Holidays 11 + floating

Medical insurance

Life & disability insurance

401(k) eligibility

Discretionary bonus

Job summary

LHH US in Austin, TX is seeking an experienced Legal Administrative Assistant to support attorneys in Litigation and Environmental practice areas. The role provides high-level administrative and legal support, including document preparation, calendaring, billing coordination, client communications, and litigation support.

Hybrid schedule (2–3 days in office per week) with a 37.5-hour workweek. The ideal candidate is highly organized, detail-oriented, and able to manage multiple priorities while

Qualifications

• Minimum 3 years of administrative assistant experience.
• Prior experience in a law firm or corporate legal department required.
• Litigation experience required.
• Environmental or administrative law experience strongly preferred.
• Proficiency with Microsoft Office Suite (Word, Outlook, Excel).
• Experience with document management systems; Adobe Acrobat preferred.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Ability to work independently, exercise sound judgment, and proactively anticipate attorney needs.
• Excellent written and verbal communication skills.
• Professional, collaborative, and client-service-oriented approach.
• Demonstrated ability to maintain confidentiality and handle sensitive information with discretion.

Responsibilities

• Provide administrative and litigation support to multiple attorneys and legal professionals.
• Manage calendars, schedule meetings, coordinate conference rooms, and arrange travel logistics.
• Handle incoming and outgoing communications, including phone calls, emails, and correspondence.
• Maintain, organize, and manage electronic and physical client files.
• Process conflict checks, new client matters, and file management requests.
• Enter attorney time, process expense reimbursements, and submit check requests.
• Assist with billing activities, including pre-bill review, invoice preparation, and coordination with accounting.
• Draft, edit, proofread, format, and manage legal documents and correspondence.
• Perform document comparisons, cross-referencing, and transcription of dictation.
• Support attorneys with legal research, filings, and case-related administrative tasks.
• Track CLE requirements and maintain attorney records.
• Provide outstanding client service while maintaining strict confidentiality.
• Assist with special projects, events, and cross-functional initiatives as needed.

Skills

Litigation experience

Administrative support

Microsoft Office Suite

Confidentiality handling

Client service

Education

Some college preferred

Tools

Adobe Acrobat

Document management systems

Job description

LHH US in Austin, TX is seeking an experienced Legal Administrative Assistant to support attorneys in Litigation and Environmental practice areas. The role provides high-level administrative and legal support, including document preparation, calendaring, billing coordination, client communications, and litigation support.

Hybrid schedule (2–3 days in office per week) with a 37.5-hour workweek. The ideal candidate is highly organized, detail-oriented, and able to manage multiple priorities while