IP Legal Administrative Assistant (Hybrid)

Spencer Fane LLP; Chicago (IL); Hybrid; USD 45,000 - 59,000; Full time

Benefits offered by this job

Medical

Vision

Dental

PTO

401k

Life Insurance

Disability Insurance

Job summary

Spencer Fane LLP seeks a Legal Administrative Assistant (Intellectual Property) in Chicago. You will support multiple attorneys, manage calendars, prepare documents, assist with billing and time entry, and coordinate travel and meetings in a hybrid office environment.

The ideal candidate has at least 3 years of legal administrative experience, IP/trademark exposure, and proficiency with Microsoft Office and document management systems. Some college is preferred but not required.

Qualifications

• Minimum of three (3) years of administrative assistant experience.
• Experience in a legal environment (law firm or in-house legal department) is highly preferred.
• Intellectual property and Trademark law experience is required. Patent law, PATTSY, and USPTO experience strongly preferred.

Responsibilities

• Interact with staff and attorneys in a fast-paced environment, remaining flexible and proactive.
• Deliver exceptional client service with discretion and confidentiality.
• Proactively support other LAAs and timekeepers as needed.
• Schedule meetings, travel, and conference rooms; manage calendars and logistics.
• Prepare and submit time entries and assist with billing processes.
• Create, format, and edit documents; transcribe dictation and perform document comparisons.

Skills

Communication

Organizational & Time Management

Judgment & Prioritization

Discretion & Professionalism

Team Collaboration

Education

Some college preferred

Tools

Microsoft Office

Document management systems

Adobe Acrobat

Job description

Spencer Fane LLP seeks a Legal Administrative Assistant (Intellectual Property) in Chicago. You will support multiple attorneys, manage calendars, prepare documents, assist with billing and time entry, and coordinate travel and meetings in a hybrid office environment.

The ideal candidate has at least 3 years of legal administrative experience, IP/trademark exposure, and proficiency with Microsoft Office and document management systems. Some college is preferred but not required.