IP Docketing Specialist — Detail‑Driven Administrator

FBT Gibbons; Columbus (OH); On-site; USD 42,000 - 62,000; Full time

Job summary

FBT Gibbons LLP seeks a detail-oriented Docketing Administrator to maintain the accuracy of the docketing system and support attorneys across IP and litigation matters. The role involves managing deadlines, docketing incoming and outgoing items, and coordinating with attorneys and paralegals.

The position offers base responsibilities in docketing IP matters using CPI, ensuring timely actions, and providing backup support during peak periods.

Qualifications

• Requires US Patent docketing experience; familiarity with CPI preferred.
• High attention to detail and ability to follow written and verbal directions precisely.
• Ability to work independently in a deadline-driven environment.
• Strong organizational skills with the ability to prioritize multiple projects.
• Proficiency in docketing, document management, and related software applications.

Responsibilities

• Enter and docket incoming daily mail, faxes and emails in a timely manner.
• Enter and docket outgoing correspondence and filings.
• Enter and docket new applications, office actions and correspondence for patents, trademarks, and copyrights.
• Review and monitor emails from firm inboxes and docketing notices.
• Update and maintain docket using CPI software; generate due date reports.

Skills

Patent docketing

Attention to detail

Independent work

Docketing coordination

Education

High School Diploma or Equivalent

Tools

CPI docketing software

Job description

FBT Gibbons LLP seeks a detail-oriented Docketing Administrator to maintain the accuracy of the docketing system and support attorneys across IP and litigation matters. The role involves managing deadlines, docketing incoming and outgoing items, and coordinating with attorneys and paralegals.

The position offers base responsibilities in docketing IP matters using CPI, ensuring timely actions, and providing backup support during peak periods.