IP Administrative Assistant to SVP

NBCUniversal; United States; Hybrid; USD 45,000 - 60,000; Full time

Benefits offered by this job

Medical, dental and vision insurance

401(k)

Paid leave

Tuition reimbursement

Discounts and perks

Job summary

NBCUniversal is seeking an accomplished administrative professional to support the SVP of Intellectual Property within the Copyright & Trademark team. You will handle phones, scheduling, filing, expense reports, and travel arrangements while coordinating with accounting and executives across the company.

The role requires 1+ years of admin experience, MS Office proficiency, and a collaborative mindset. A Bachelor’s degree is preferred, with a hybrid schedule requiring four days per week in

Qualifications

• 1+ years of experience in an administrative support role.
• Proficiency in Microsoft Word, Outlook, PowerPoint, and Excel.
• Bachelor’s degree preferred.
• Experience with legal and billing database tools is a plus.

Responsibilities

• Provide prompt, high-volume administrative support to the SVP, Intellectual Property and coordinate departmental workflows, including handling phones, scheduling, and filing
• Partner with the Accounting team to execute department billing and invoice processing
• Coordinate with executives and assistants throughout the company to schedule routine meetings, calls, and appointments
• Prepare expense reports and keep accurate expense account records
• Process, input, and track legal work by uploading information or documents into various databases and management systems, along with updating statuses and tracking reports
• Execute travel arrangements, both domestic and international, and maintain itineraries as needed
• Compose, edit, and proofread correspondence, reports, memos, presentations, spreadsheets, and other documents as assigned
• Manage administrative aspects of special projects as assigned, including planning and organizing intradepartmental meetings and events
• Conduct comprehensive searches of corporate files, databases, and other sources for relevant information about new and library properties

Skills

Microsoft Word

Outlook

PowerPoint

Excel

Administrative support

Education

Bachelor’s degree preferred

Tools

Billing databases

Job description

NBCUniversal is seeking an accomplished administrative professional to support the SVP of Intellectual Property within the Copyright & Trademark team. You will handle phones, scheduling, filing, expense reports, and travel arrangements while coordinating with accounting and executives across the company.

The role requires 1+ years of admin experience, MS Office proficiency, and a collaborative mindset. A Bachelor’s degree is preferred, with a hybrid schedule requiring four days per week in