Administrative Assistant, Legal Innovation & Operations

NBCUniversal; New York (NY); Hybrid; USD 45,000 - 60,000; Full time

Benefits offered by this job

401(k)

Medical, dental and vision insurance

Paid leave

Tuition reimbursement

Employee discounts and perks

Job summary

NBCUniversal is seeking an Executive Assistant to support the SVP, Legal AI Innovation & Legal Operations. This role provides high-volume executive support and shared admin support across Corporate Legal Affairs and the broader team.

You will triage requests, prepare materials, manage calendars, coordinate travel, and streamline administrative workflows while handling sensitive information with discretion.

Qualifications

• 4+ years of executive support experience, preferably for a senior leader in legal, corporate, tech, or media.
• Proficiency in MS Word, Outlook, PowerPoint, and Excel.
• Demonstrated ability to manage competing demands, exercise sound judgment, and provide a high level of service.
• Excellent organizational, analytical, and administrative skills with strong interpersonal skills.

Responsibilities

• Serve as central coordination point for the SVP, triaging requests and prioritizing priorities.
• Prepare briefing materials, agendas, presentations, decision summaries, and other executive-ready materials for leadership meetings and key stakeholder discussions.
• Track decisions, commitments, and action items from SVP meetings; coordinate follow-up with stakeholders.
• Manage calendar, travel, and expense reports across time zones with sound judgment.
• Coordinate onboarding logistics for new team members and support special projects and events.

Skills

Executive support

Time management

Communication

Attention to detail

Education

Bachelor's degree

Equivalent experience

Tools

Microsoft Word

Outlook

PowerPoint

Excel

Job description

Company Description

NBCUniversal is one of the world's leading media and entertainment companies. We create world-class content, which we distribute across our portfolio of film, television, and streaming, and bring to life through our global theme park destinations, consumer products, and experiences. We own and operate leading entertainment and news brands, including NBC, NBC News, NBC Sports, Telemundo, NBC Local Stations, Bravo, and Peacock, our premium ad-supported streaming service. We produce and distribute premier filmed entertainment and programming through our powerhouse film and television studios, including Universal Pictures, DreamWorks Animation, and Focus Features, and the four global television studios under the Universal Studio Group banner, and operate industry-leading theme parks and experiences around the world through Universal Destinations & Experiences, including Universal Orlando Resort, home to Universal Epic Universe, and Universal Studios Hollywood. NBCUniversal is a subsidiary of Comcast Corporation. Visit www.nbcuniversal.com for more information.

Our impact is rooted in improving the communities where our employees, customers, and audiences live and work. We have a rich tradition of giving back and ensuring our employees have the opportunity to serve their communities. We champion an inclusive culture and strive to attract and develop a talented workforce to create and deliver a wide range of content reflecting our world.

Job Description

Reporting to and primarily supporting the SVP, Legal, AI Innovation & Legal Operations, the Executive Assistant will provide proactive, high-volume executive support to the SVP, as well as shared administrative support to designated members of Corporate Legal Affairs and the broader Legal Innovation & Operations team.

Here you can:

• Serve as a central point of coordination for the SVP, triaging incoming requests, gathering relevant context, identifying time-sensitive matters, and helping sequence competing priorities
• Prepare briefing materials, agendas, presentations, decision summaries, and other executive-ready materials for leadership meetings and key stakeholder discussions
• Track decisions, commitments, and action items arising from meetings led by the SVP; coordinate follow-up with responsible stakeholders and escalade delays or issues as appropriate
• Manage recurring administrative and operational needs for the SVP and designated teams, including memberships and subscriptions, distribution lists, records, supplies and other support processes, identifying opportunities to streamline and automate routine work
• Maintain accurate information in team databases and management systems, including updating statuses, monitoring deadlines, and preparing tracking reports
• Own and manage a complex calendar, coordinating with executives and assistants throughout the company to schedule and prioritize meetings, calls, and appointments across time zones and resolving conflicts using sound judgment
• Arrange domestic and international travel, prepare detailed itineraries, and proactively address changes or issues as they arise
• Manage expense administration, including approvals, reimbursements, travel and expense reports, recordkeeping, and timely follow-up in accordance with company policies
• Coordinate onboarding logistics for new team members, including equipment, systems access, introductions, and orientation scheduling
• Manage the administrative aspects of special projects, team meetings, and events, bringing structure, organization, and consistent follow-through to assigned work
• Handle privileged, confidential, and highly sensitive information with discretion and sound judgment, and communicate professionally with senior executives, attorneys, vendors, and other stakeholders

Qualifications

Here you'll need:

• 4+ years of experience providing administrative or executive support, preferably to a senior executive in a legal, corporate, technology, or media environment
• Proficiency in Microsoft Word, Outlook, PowerPoint, and Excel
• Demonstrated ability to manage competing demands, exercise sound judgment, and provide a high level of service and responsiveness
• Excellent organizational, analytical, and administrative skills, together with developed interpersonal skills, telephone manner and attention to detail

What we’ll look for:

• Bachelor's degree or equivalent experience preferred
• Experience working in a fast-paced, matrixed environment and supporting geographically distributed teams
• Proactive judgment and the ability to anticipate needs, identify issues, and act without detailed direction
• Excellent oral and written communication, time-management, prioritization, organizational, and interpersonal skills
• Excellent attention to detail and consistent follow-through
• Collegial, collaborative, and service-oriented approach

This position currently has a hybrid schedule, which requires contributing from the office a minimum of four days per week. The Company reserves the right to change in-office requirements at any time.

This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. Learn more about the benefits offered by NBCUniversal by visiting the Benefits page of the Careers website.

Salary range: $45,000 - $60,000

Additional Information

As part of our selection process, external candidates may be required to attend an in-person interview with an NBCUniversal employee at one of our locations prior to a hiring decision. NBCUniversal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law.

If you are a qualified individual with a disability or a disabled veteran and require support throughout the application and/or recruitment process as a result of your disability, you have the right to request a reasonable accommodation. You can submit your request to [emailprotected].