Administrative Assistant, Intellectual Property

NBCUniversal; United States; On-site; USD 45,000 - 60,000; Full time

Benefits offered by this job

Medical, dental and vision insurance

401(k)

Paid leave

Tuition reimbursement

Discounts and perks

Job summary

NBCUniversal is seeking an accomplished administrative professional to support the SVP of Intellectual Property within the Copyright & Trademark team. You will handle phones, scheduling, filing, expense reports, and travel arrangements while coordinating with accounting and executives across the company.

The role requires 1+ years of admin experience, MS Office proficiency, and a collaborative mindset. A Bachelor’s degree is preferred, with a hybrid schedule requiring four days per week in

Qualifications

• 1+ years of experience in an administrative support role.
• Proficiency in Microsoft Word, Outlook, PowerPoint, and Excel.
• Bachelor’s degree preferred.
• Experience with legal and billing database tools is a plus.

Responsibilities

• Provide prompt, high-volume administrative support to the SVP, Intellectual Property and coordinate departmental workflows, including handling phones, scheduling, and filing
• Partner with the Accounting team to execute department billing and invoice processing
• Coordinate with executives and assistants throughout the company to schedule routine meetings, calls, and appointments
• Prepare expense reports and keep accurate expense account records
• Process, input, and track legal work by uploading information or documents into various databases and management systems, along with updating statuses and tracking reports
• Execute travel arrangements, both domestic and international, and maintain itineraries as needed
• Compose, edit, and proofread correspondence, reports, memos, presentations, spreadsheets, and other documents as assigned
• Manage administrative aspects of special projects as assigned, including planning and organizing intradepartmental meetings and events
• Conduct comprehensive searches of corporate files, databases, and other sources for relevant information about new and library properties

Skills

Microsoft Word

Outlook

PowerPoint

Excel

Administrative support

Education

Bachelor’s degree preferred

Tools

Billing databases

Job description

Job Description

Providing administrative support to the SVP of Intellectual Property within the Copyright & Trademark team and supporting the broader Intellectual Property department.

Responsibilities

• Provide prompt, high-volume administrative support to the SVP, Intellectual Property and coordinate departmental workflows, including handling phones, scheduling, and filing
• Partner with the Accounting team to execute department billing and invoice processing
• Coordinate with executives and assistants throughout the company to schedule routine meetings, calls, and appointments
• Prepare expense reports and keep accurate expense account records
• Process, input, and track legal work by uploading information or documents into various databases and management systems, along with updating statuses and tracking reports
• Execute travel arrangements, both domestic and international, and maintain itineraries as needed
• Compose, edit, and proofread correspondence, reports, memos, presentations, spreadsheets, and other documents as assigned
• Manage administrative aspects of special projects as assigned, including planning and organizing intradepartmental meetings and events
• Conduct comprehensive searches of corporate files, databases, and other sources for relevant information about new and library properties

Basic Requirements

• 1+ years of experience in an administrative support role
• Proficiency in Microsoft Word, Outlook, PowerPoint, and Excel

Desired Characteristics

• Bachelor’s degree preferred
• Experience with legal and billing database tools
• Experience working in a fast-paced environment
• Consummate team player and collaborator
• Excellent oral and written communication, time management, multi-tasking, organizational, and interpersonal skills
• Demonstrated ability to draft and review various documents and maintain report statuses
• Professional and courteous telephone etiquette
• Excellent attention to detail
• Familiarity with the concept of "privileged and confidential"

Hybrid Work Schedule

This position is currently hybrid with a requirement to work from the Universal City, CA office at least four days per week. The company reserves the right to change in‑office requirements at any time.

Benefits

This position is eligible for company-sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. Learn more about the benefits offered by NBCUniversal by visiting the Benefits page of the Careers website.

Salary Range

$45,000 - $60,000.

Equal Employment Opportunity Statement

NBCUniversal’s policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law. NBCUniversal will consider for employment qualified applicants with criminal histories, or arrest or conviction records, in a manner consistent with relevant legal requirements, including the City of Los Angeles' Fair Chance Initiative For Hiring Ordinance, the Los Angeles County Fair Chance Ordinance for Employers, and the California Fair Chance Act, where applicable. If you are a qualified individual with a disability or a disabled veteran and require support throughout the application and/or recruitment process as a result of your disability, you have the right to request a reasonable accommodation. You can submit your request to [e-mail].