Sr Administrative Assistant

NBCUniversal; Knoxville (TN); Hybrid; USD 70,000 - 90,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k)

Paid time off

Tuition reimbursement

Employee discounts

Job summary

NBCUniversal in Tennessee seeks a Senior Administrative Assistant to support the Enterprise Data and AI Product organization, including the SVP and VPs. You will manage calendars, coordinate travel, and prepare presentations with a professional presence.

The role emphasizes confidentiality, multi-time-zone coordination, and strong organizational skills. A hybrid schedule is in effect, with benefits including medical, dental, vision, 401(k), and tuition reimbursement.

Qualifications

• 5+ years’ experience in an administrative support role.
• High School diploma or GED required.
• Proven ability to manage calendars, travel, meetings with minimal error.
• Ability to handle confidential information.
• Advanced PowerPoint knowledge a plus.
• Strong interpersonal and professional presence.

Responsibilities

• Proactively manage daily schedule/calendar, expenses, contacts, travel arrangements, meetings (internal and external), conferences, and seminars for the team leader.
• Demonstrate leadership to maintain credibility and trust with management staff.
• Determine the importance of meeting requests and schedule; adapt as needed.
• Coordinate meetings across time zones using multiple calendars.
• Prepare presentations, agendas, materials, and notes; coordinate follow-up items.
• Manage expense policy, including reimbursements and reports.
• Handle general office tasks like supplies, memberships, and distributions.
• Create and edit presentations, agendas, spreadsheets, databases, and reports.
• Draft and edit correspondence and take notes in meetings.

Skills

Calendar management

Meeting coordination

Administrative support

Travel arrangements

Note taking

Communication skills

Discretion/confidentiality

Time management

Presentation skills

Education

High School diploma or GED

Tools

Outlook

Word

Excel

PowerPoint

Teams

Job description

Job Description

The Senior Administrative Assistant is a full-time position in NBCUniversal's Technical Operations organization and provides administrative support to the Enterprise Data and AI Product organization, including the SVP and multiple VP’s. The ideal candidate for this position has exemplary planning and time management skills and can organize and manage calendars, keeping scheduling operations running smoothly and efficiently. This individual will also be instrumental in helping to develop and manage team and site engagement activities. This position has visibility to the Technical Operations leadership team; professional communication and presence are essential to the role.

Here you can:

• Proactively manage/coordinate daily schedule/calendar, expenses, contacts, travel arrangements, meetings (internal and external), conferences, and seminars for the team leader
• Demonstrate leadership to maintain credibility and trust with management staff.
• Determine the importance of meeting requests and schedule; accordingly, demonstrate flexibility, patience, and persistence in routinely rescheduling meetings.
• Manage complex schedule and coordinates meetings with internal and external parties across multiple time zones utilizing multiple calendars, and anticipating problems and conflicts in advance.
• Responsible for excellence in complex meeting/event preparation (AV, room scheduling, telepresence events, etc.), set-up, and follow-up including preparing presentations /agendas/materials, documenting notes, and coordinating follow-up items to completion, arranging for food/drink.
• Manage expense policy, including team approvals, reimbursements and expense reports for team leader in accordance with established policy guidelines, track expenses and follow-up in timely manner.
• Manage general office and administrative tasks, including ordering of miscellaneous supplies, renewing memberships, and subscriptions, managing distribution lists, photocopying, faxing, deliveries, etc.
• Create and editing presentations, agendas, spreadsheets, communications, databases, and reports
• Participate in meetings, take notes and disseminate information to relevant stakeholders.
• Responsible for drafting and editing correspondence.
• Manage special projects/events as designated and assist other department members as necessary and acts as back up for other assistants on team.
• Perform other duties as assigned

Qualifications: Qualifications

Here you'll need:

• 5+ years’ experience in an administrative support role.
• High School diploma or GED required.
• Track record of proactively managing/coordinating daily schedule/calendar, expenses, contacts, travel arrangements, meetings (internal and external), conferences, and seminars for the team leader with minimal error.
• Ability to work with and maintain confidential information.
• Expertise in Microsoft Office programs including Outlook, Word, Excel and Teams. Advanced knowledge of PowerPoint a plus.
• Solid interpersonal skills, including a professional phone manner, email etiquette and in-person presence.
• Experience taking detailed notes, extracting action items, following up with stakeholders and overseeing general team programming needs.
• Ability to understand priorities and adjust meetings and content appropriately.
• Knowledge of all basic office equipment required.

What we’ll look for:

• Prior experience supporting a leader working across different time zones.
• A self-starter who is organized with strong decision-making capability, ability to follow through without supervision.
• Adaptable to various competing demands and demonstrate the highest level of customer service and response.
• Superior organizational and administrative skills with the ability to multi-task and prioritize work.
• Forward looking thinker, who actively seeks opportunities and proposes solutions.
• High degree of professionalism and the ability to interface well with internal stakeholders.
• Demonstrates ability to work on a team and willingness to give assistance to co-workers in other areas.
• Must be able to maintain department business with the utmost confidentially.
• Excellent organizational, analytical, and administrative skills, together with developed interpersonal skills, telephone manner and attention to detail.
• Highly resourceful team-player, with the ability to also be extremely effective independently.

This position currently has a hybrid schedule , which requires contributing from the office a minimum of four days per week. The Company reserves the right to change in-office requirements at any time.

This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. Learn more about the benefits offered by NBCUniversal by visiting the Benefits page of the Careers website. Salary range: $70,000 - $90,000.

Additional Information

As part of our selection process, external candidates may be required to attend an in-person interview with an NBCUniversal employee at one of our locations prior to a hiring decision. NBCUniversal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law.

NBCUniversal will consider for employment qualified applicants with criminal histories, or arrest or conviction records, in a manner consistent with relevant legal requirements, including the City of Los Angeles' Fair Chance Initiative For Hiring Ordinance, the Los Angeles County Fair Chance Ordinance for Employers, and the California Fair Chance Act, where applicable.

If you are a qualified individual with a disability or a disabled veteran and require support throughout the application and/or recruitment process as a result of your disability, you have the right to request a reasonable accommodation. You can submit your request to [e-mail].

Compensation: $70,000-$70,000 per year