Invoicing & Billing Specialist (QuickBooks Expert)

L&K Distribution; Anaheim (CA); On-site; USD 28,000 - 39,000; Full time

Benefits offered by this job

401(k)

Health insurance

Paid time off

Dental insurance

Vision insurance

Job summary

LK Distribution seeks an Invoicer & Administrative Assistant to join our accounting team. You will create and maintain invoices, verify transactions, and ensure compliance with legal requirements, while supporting office tasks and reporting in QuickBooks and Excel.

Ideal candidates are detail-oriented, highly organized, and able to collaborate with Sales, Marketing, and Operations to resolve billing discrepancies and respond to customer inquiries promptly.

Qualifications

• Previous experience as an invoicer, bookkeeper, or similar position.
• Knowledge of generally accepted accounting principles (GAAP).
• Understanding of basic bookkeeping principles.
• Proficient with Excel, QuickBooks, Google Sheets and basic accounting systems.
• Strong mathematical and analytical skills.
• Excellent attention to detail, verbal and written communication skills.
• Highly organized with excellent time management skills and the ability to prioritize projects.
• Positive attitude and a commitment to delivering exceptional service.

Responsibilities

• Enter invoices, financial data and transactions in Quickbooks accurately
• Process accounts receivable
• Maintain records, either physical or electronic, of business transactions
• Prepare & contribute to company reports via Quickbooks & Excel
• Collaborate with the Sales, Marketing and Operations teams to resolve billing discrepancies.
• Respond to customer inquiries regarding invoices and payment status.
• Create accurate spreadsheets in Microsoft Excel
• Process incoming paperwork, make photocopies, and file paperwork
• Assist the Accounting department with various office and administrative tasks
• Maintain an organized filing system
• Update and confirm timecards
• Drop off / Pick up and sort mail - distribute it to the appropriate departments
• Develop, update, and maintain relevant office procedures
• Quickbooks Desktop: 2 years (Preferred)
• Google Sheets: 2 years (Preferred)

Skills

Attention to detail

Time management

Communication skills

Organizational skills

Tools

Excel

QuickBooks

Google Sheets

Job description

LK Distribution seeks an Invoicer & Administrative Assistant to join our accounting team. You will create and maintain invoices, verify transactions, and ensure compliance with legal requirements, while supporting office tasks and reporting in QuickBooks and Excel.

Ideal candidates are detail-oriented, highly organized, and able to collaborate with Sales, Marketing, and Operations to resolve billing discrepancies and respond to customer inquiries promptly.