Invoicing Specialist & Administrative Assistant

L&K Distribution; Anaheim (CA); On-site; USD 28,000 - 39,000; Full time

Benefits offered by this job

401(k)

Health insurance

Paid time off

Dental insurance

Vision insurance

Job summary

LK Distribution seeks an Invoicer & Administrative Assistant to join our accounting team. You will create and maintain invoices, verify transactions, and ensure compliance with legal requirements, while supporting office tasks and reporting in QuickBooks and Excel.

Ideal candidates are detail-oriented, highly organized, and able to collaborate with Sales, Marketing, and Operations to resolve billing discrepancies and respond to customer inquiries promptly.

Qualifications

• Previous experience as an invoicer, bookkeeper, or similar position.
• Knowledge of generally accepted accounting principles (GAAP).
• Understanding of basic bookkeeping principles.
• Proficient with Excel, QuickBooks, Google Sheets and basic accounting systems.
• Strong mathematical and analytical skills.
• Excellent attention to detail, verbal and written communication skills.
• Highly organized with excellent time management skills and the ability to prioritize projects.
• Positive attitude and a commitment to delivering exceptional service.

Responsibilities

• Enter invoices, financial data and transactions in Quickbooks accurately
• Process accounts receivable
• Maintain records, either physical or electronic, of business transactions
• Prepare & contribute to company reports via Quickbooks & Excel
• Collaborate with the Sales, Marketing and Operations teams to resolve billing discrepancies.
• Respond to customer inquiries regarding invoices and payment status.
• Create accurate spreadsheets in Microsoft Excel
• Process incoming paperwork, make photocopies, and file paperwork
• Assist the Accounting department with various office and administrative tasks
• Maintain an organized filing system
• Update and confirm timecards
• Drop off / Pick up and sort mail - distribute it to the appropriate departments
• Develop, update, and maintain relevant office procedures
• Quickbooks Desktop: 2 years (Preferred)
• Google Sheets: 2 years (Preferred)

Skills

Attention to detail

Time management

Communication skills

Organizational skills

Tools

Excel

QuickBooks

Google Sheets

Job description

Benefits:

• 401(k)
• Health insurance
• Paid time off
• Dental insurance
• Vision insurance

About us:

LK Distribution is a leading distributor of several brands and products offered on both e-commerce and wholesale. Specialized in the Alternative Product category in the CBD/Hemp Industry ranging from a large category of products.

About the Role:

Join L&K Distribution as an Invoicing Specialist and play a key role in streamlining our invoicing processes. We are looking for a detail-oriented individual who thrives in a fast-paced environment and is passionate about accuracy and efficiency.

Job Summary

We are seeking a talented Invoicer & Administrative Assistant to join our team. In this role, you will work closely with the Accounting department to create and maintain accurate invoices, financial records and ensure the company’s compliance with all legal requirements. Your responsibilities will include invoicing, recording and verifying transactions, maintaining & completing various legal forms. The ideal candidate is detail-oriented, highly organized, and has a basic understanding of best practices in accounting.

Responsibilities

• Enter invoices, financial data and transactions in Quickbooks accurately
• Process accounts receivable
• Maintain records, either physical or electronic, of business transactions
• Prepare & contribute to company reports via Quickbooks & Excel
• Collaborate with the Sales, Marketing and Operations teams to resolve billing discrepancies.
• Respond to customer inquiries regarding invoices and payment status.
• Create accurate spreadsheets in Microsoft Excel
• Process incoming paperwork, make photocopies, and file paperwork
• Assist the Accounting department with various office and administrative tasks
• Maintain an organized filing system
• Update and confirm timecards
• Drop off / Pick up and sort mail - distribute it to the appropriate departments
• Develop, update, and maintain relevant office procedures

Qualifications

• Previous experience as an invoicer, bookkeeper, or similar position
• Knowledge of generally accepted accounting principles (GAAP)
• Understanding of basic bookkeeping principles
• Skilled in usage of Microsoft Excel, QuickBooks, Google Sheets and basic accounting systems
• Strong mathematical and analytical skills
• Excellent attention to detail, verbal and written communication skills
• Highly organized with excellent time management skills and the ability to prioritize projects
• Positive attitude and a commitment to delivering exceptional service.

Experience

Quickbooks Desktop: 2 years (Preferred)

Google Sheets: 2 years (Preferred)

Skills

Mathematical Skills

Must have ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to perform these operations using units of American currency and weight measurement, volume, and distance.

Reasoning Ability

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

Physical Ability

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee frequently is required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms; and stoop, kneel, crouch, or crawl. The employee is occasionally required to sit and climb or balance. The employee must be able to occasionally lift and/or move more than 25 pounds.