Operations & Billing Associate (359607)

Precision Recruiting Solutions Group® (PRSG®); Warrendale (Allegheny County); On-site; USD 42,000 - 60,000; Full time

Job summary

Precision Recruiting Solutions Group® is seeking an organized, detail-oriented Operations & Billing Coordinator to manage the order-to-cash lifecycle for a transactional environment, handling approximately 60 orders per week. The role requires strong financial acumen for billing, collections, and reconciliation, plus excellent customer service as backup to Administrative Analyst.

Key duties include entering orders in QuickBooks, invoicing, applying cash, monitoring AR, and coordinating with

Qualifications

• 2–4 years in accounts receivable, billing, or sales operations.
• Proficient with QuickBooks or similar accounting software.
• Strong numerical accuracy and professional communication skills.

Responsibilities

• Fulfillment & Order Entry: Enter orders into QuickBooks and tracking systems.
• Invoicing: Convert shipping manifests into formal invoices.
• Cash Application: Reconcile daily payments against accounts receivable.
• Collections & Accounts Receivable: Monitor aging and follow up on past due invoices.
• Order Fulfillment & Logistics: Coordinate with warehouse/3PL for timely shipping.

Skills

Accounts receivable

Billing

Data entry

Customer service

Attention to detail

Tools

QuickBooks

Accounting software

Job description

Our client is seeking an organized, detail-oriented Operations & Billing Coordinator to manage the order-to-cash lifecycle. This role is highly transactional and focuses on executing order data entry, managing approximately 60 orders per week. The ideal candidate will possess strong organizational skills and the financial acumen to handle billing, collections, and account reconciliation. This position will also serve as backup to the Administrative Analyst who answers the phone, so exceptional customer service skills are a must.

Core Responsibilities

• Fulfillment & Order Entry: Accurately enter and process all incoming customer purchase orders into QuickBooks and internal tracking systems.
• Invoicing: Promptly convert shipping manifests and completed orders into formal customer invoices.
• Cash Application: Reconcile daily incoming payments (ACH, credit cards, wire transfers, checks) against outstanding customer accounts.
• Collections & Accounts Receivable: Monitor AR aging reports, follow up on past due invoices.
• Order Fulfillment: Coordinate with warehouse/3PL partners to ensure timely shipping of products and monitor reorder points.
• Order Logistics: Coordinate delivery timelines, freight shipping, and logistics for equipment.

Qualifications

• Experience: 2-4 years of experience in accounts receivable, billing, or sales operations.
• Software Proficiency: Advanced, hands-on experience utilizing accounting software.
• Skill Set: Exceptional numerical accuracy, strong attention to detail, ability to prioritize effectively, and a professional phone/email demeanor