Invoice Processing Administrative Assistant (Contract)

Aston Carter; Town of Florida (NY); On-site; USD 25,000 - 36,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) Retirement Plan

Life Insurance

Paid time off

Job summary

Aston Carter is seeking an Administrative Assistant to provide dedicated support for vendor invoice processing and a range of general office tasks. The role focuses on accurate receipt, review, and submission of invoices and smooth day-to-day operations.

Responsibilities include handling invoices, data entry, filing, answering phones, and using Microsoft Office/Excel for data management. This onsite Hollywood, FL position offers a 6- to 11-month contract with standard daytime hours.

Qualifications

• Minimum of 2 years of experience performing general office data entry.
• High School Diploma required.
• Proficiency in Microsoft Office, including strong working knowledge of Excel.
• Accurate typing skills with the ability to type at least 45 words per minute.
• Experience with administrative support tasks such as filing, answering phones, faxing.
• Ability to process invoices with a high level of accuracy.

Responsibilities

• Receive vendor invoices via email and review them promptly upon arrival.
• Compare each invoice to its corresponding paper copy to verify accuracy and ensure all details match.
• Submit verified invoices through the appropriate process so they can be routed for payment approval.
• Perform general administrative duties including filing, light data entry, answering phones, and faxing.
• Maintain organized records and documentation related to invoices and other office activities.
• Use Microsoft Office applications, including Excel, to enter, track, and update invoice and office data.
• Communicate clearly and professionally with internal staff and vendors as needed to resolve invoice or data discrepancies.
• Support other general office tasks as assigned to contribute to efficient office operations.

Skills

Data entry

MS Excel

Typing 45 wpm

Administrative support

Phone/fax handling

Education

High School Diploma

Tools

Microsoft Office

Excel

Job description

Aston Carter is seeking an Administrative Assistant to provide dedicated support for vendor invoice processing and a range of general office tasks. The role focuses on accurate receipt, review, and submission of invoices and smooth day-to-day operations.

Responsibilities include handling invoices, data entry, filing, answering phones, and using Microsoft Office/Excel for data management. This onsite Hollywood, FL position offers a 6- to 11-month contract with standard daytime hours.