Accounts Payable Specialist Flexible Hours, Employee-Owned

Aston Carter; Jacksonville (FL); On-site; USD 54,000 - 58,000; Full time

Benefits offered by this job

Employee Owned

Medical 60% premium paid

Flex work schedule

Company outings

2 week PTO

401K

Job summary

Aston Carter is seeking an Accounts Payable Specialist to ensure timely, accurate processing of vendor invoices and payments. The role focuses on coding, matching invoices to POs and receiving documents, vendor reconciliation, and supporting month-end closing.

Responsibilities include three-way matching, payments, vendor inquiries, and maintaining solid records while complying with company policies. Onsite position in Jacksonville, FL with benefits and a focus on process improvement.

Qualifications

• Hands-on experience in accounts payable operations.
• Proficiency in three-way matching of POs, receiving documents, and invoices.
• Strong invoice processing skills with accuracy and detail.
• Knowledge of PO workflows and related documentation.
• Experience reconciling vendor statements and resolving discrepancies.
• Ability to maintain organized financial records.
• Strong communication skills for vendors and internal stakeholders.
• Ability to enforce company policies in daily work.
• Sage 300 experience or familiarity with similar accounting software.

Responsibilities

• Review, code, and process vendor invoices in a timely and accurate manner.
• Perform three-way matching of purchase orders, receiving documents, and invoices to ensure accuracy and proper authorization.
• Prepare and issue payments to vendors in accordance with established payment terms and company guidelines.
• Reconcile vendor statements regularly and identify, investigate, and resolve any discrepancies.
• Respond to vendor inquiries regarding payments, invoices, and account status in a professional and timely manner.
• Maintain accurate records and documentation for all accounts payable transactions.
• Assist with month-end closing activities, including preparing accounts payable reports and supporting documentation.
• Ensure compliance with company policies and procedures throughout the accounts payable process.
• Collaborate with internal team members to resolve invoice and purchase order issues and support continuous process improvement.

Skills

Accounts payable

Three-way matching

Invoice processing

PO workflows

Vendor reconciliation

Documentation

Vendor communication

Policy compliance

Tools

Sage 300

Job description

Aston Carter is seeking an Accounts Payable Specialist to ensure timely, accurate processing of vendor invoices and payments. The role focuses on coding, matching invoices to POs and receiving documents, vendor reconciliation, and supporting month-end closing.

Responsibilities include three-way matching, payments, vendor inquiries, and maintaining solid records while complying with company policies. Onsite position in Jacksonville, FL with benefits and a focus on process improvement.