Invoice & Admin Support Specialist

Talentify; Pittsburgh (Allegheny County); On-site; USD 34,000 - 49,000; Full time

Job summary

Aston Carter is seeking an Administrative Support Specialist to assist daily operations in Pittsburgh, PA. You will collaborate with Managers to ensure accurate documentation and processing of invoices and to handle general administrative tasks onsite.

Qualified candidates will have 1–3 years of experience in office support, proficiency in Microsoft Office, and strong attention to detail with excellent verbal and written communication. This is a contract role with eligibility for benefits.

Qualifications

• High School Diploma required.
• 1–3 years of administrative or office support experience.
• Experience with invoice processing, accounts payable support, or data entry preferred.
• Strong attention to detail and accuracy in handling documentation.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Excellent verbal and written communication skills.

Responsibilities

• Process and manage incoming vendor invoices.
• Review and verify invoice documentation against supporting paperwork.
• Enter and submit invoices for approval and payment processing.
• Maintain organized records related to invoices and transactions.
• Perform general administrative duties including filing, data entry, and answering phones.
• Communicate with internal teams to resolve invoice discrepancies or questions.

Skills

Attention to detail

Communication skills

Education

High School Diploma

Tools

Microsoft Office

Job description

Aston Carter is seeking an Administrative Support Specialist to assist daily operations in Pittsburgh, PA. You will collaborate with Managers to ensure accurate documentation and processing of invoices and to handle general administrative tasks onsite.

Qualified candidates will have 1–3 years of experience in office support, proficiency in Microsoft Office, and strong attention to detail with excellent verbal and written communication. This is a contract role with eligibility for benefits.