Investor Relations & Marketing Executive Assistant

HRB; New York (NY); On-site; USD 110,000 - 115,000; Full time

Job summary

Midtown PE firm is seeking an Administrative Assistant to support the investor relations and marketing teams in New York. You will manage complex calendars, coordinate domestic and international travel, prepare correspondence, and edit PowerPoint presentations for investor meetings.

The role requires a Bachelor’s degree and 4+ years of administrative experience, with advanced Microsoft Office skills and a high level of professionalism and discretion. 8:30/9am-5/5:30pm with OT flexibility.

Qualifications

• Bachelor’s Degree is required.
• 4+ years of administrative experience.
• Excellent Microsoft Office skills (Outlook, Excel, Word, PowerPoint).
• Ability to work independently with strong follow-through.
• Collaborative/teamwork attitude and skills.
• Strong organizational skills and detail-oriented.
• Excellent communication and logistical skills – both written and oral.
• Professionalism and confidentiality, particularly when dealing with clients.

Responsibilities

• Coordinate domestic and international travel arrangements; scheduling flights, booking accommodation, car service and reservations.
• Process expense reports.
• Prepare and proofread general correspondence including emails, letters, memos, faxes, and reports.
• Schedule internal and external meetings.
• Edit PowerPoint presentations for investor presentations.
• Maintain calendars and contacts in Microsoft Outlook; set up internal and external meetings of individuals at all levels.
• Provide general administrative support as requested (copying, filing, mailing, faxing, etc.).
• Plan and help execute client events.
• Assist with special projects and research as needed.

Skills

Calendar management

Travel coordination

Communication

Independent work

Organizational skills

Team collaboration

Education

Bachelor’s Degree

Tools

Outlook

Excel

PowerPoint

Word

Job description

Midtown PE firm is seeking an Administrative Assistant to support the investor relations and marketing teams in New York. You will manage complex calendars, coordinate domestic and international travel, prepare correspondence, and edit PowerPoint presentations for investor meetings.

The role requires a Bachelor’s degree and 4+ years of administrative experience, with advanced Microsoft Office skills and a high level of professionalism and discretion. 8:30/9am-5/5:30pm with OT flexibility.