Executive Assistant for Investor Relations & Marketing

BCL Search, Inc.; New York (NY); On-site; USD 110,000 - 115,000; Full time

Job summary

BCL Search, Inc. in New York, NY, is seeking an Executive Assistant to support investor relations and marketing teams at a Midtown private equity firm. The role focuses on complex calendar management, travel coordination, and creating polished materials.

The ideal candidate has a bachelor’s degree and 4+ years of administrative experience, outstanding Microsoft Office skills, and the ability to work independently with discretion and strong follow-through.

Qualifications

• Bachelor’s Degree is required.
• 4+ years of administrative experience.
• Excellent Microsoft Office skills (including Outlook, Excel, Word, and PowerPoint).
• Ability to work independently with strong follow-through skills.
• Collaborative/teamwork attitude and skills.
• Strong organizational skills and detail-oriented.
• Excellent communication and logistical skills – both written and oral.
• Demonstrated ability to work effectively and at a high energy level within a team environment.
• Professionalism and confidentiality, particularly when dealing with clients.

Responsibilities

• Coordinate domestic and international travel arrangements; scheduling flights, booking accommodation, car service and reservations.
• Process expense reports.
• Prepare and proofread general correspondence including emails, letters, memos, faxes, and reports.
• Schedule internal and external meetings.
• Edit PowerPoint presentations for investor presentations.
• Maintain calendars and contacts in Microsoft Outlook; set up internal and external meetings of individuals at all levels.
• Provide general administrative support as requested (copying, filing, mailing, faxing, etc.).
• Plan and help execute client events.
• Assist with special projects and research as needed.

Skills

Calendar management

Communication

Organization

Teamwork

Detail-oriented

Follow-through

Education

Bachelor's Degree

Tools

Microsoft Outlook

Excel

Word

PowerPoint

Job description

BCL Search, Inc. in New York, NY, is seeking an Executive Assistant to support investor relations and marketing teams at a Midtown private equity firm. The role focuses on complex calendar management, travel coordination, and creating polished materials.

The ideal candidate has a bachelor’s degree and 4+ years of administrative experience, outstanding Microsoft Office skills, and the ability to work independently with discretion and strong follow-through.