Executive Assistant to Investor Relations

Atlas Search; New York (NY); On-site; USD 110,000 - 160,000; Full time

Job summary

Atlas Search is seeking an experienced executive assistant in Manhattan to manage calendars and meetings, coordinate domestic and international travel, and handle expense reporting and CRM updates. This role supports senior executives and requires clear communication and proactive scheduling.

The ideal candidate has 4+ years of corporate administrative experience, strong communication skills, and familiarity with PowerPoint.

Qualifications

• 4+ years of administrative experience in a corporate, professional services environment.
• Strong communications skills.
• PowerPoint skills are a plus.
• Financial services experience is preferred.

Responsibilities

• Maintaining executives’ calendars, scheduling all meetings and conference calls, responding to e-mails and phone calls requesting meetings, resolving meeting conflicts and prioritization issues.
• Arranging all aspects of domestic and international travel, keeping executives’ travel profiles up-to-date, managing approvals for any travel, and arranging flights, hotels, and rental cars.
• Preparing and submitting all expense reports on a timely basis; track follow-ups and maintain investor databases, contact lists, and CRM entries.
• Prepare, proofread, and format investor-facing materials (presentations, meeting briefs, call scripts, etc.).

Skills

Strong communications

Admin experience

Tools

PowerPoint

Job description

Our client is a prestigious financial services firm in Manhattan.

Responsibilities include but are not limited to:

• Maintaining executives’ calendars, scheduling all meetings and conference calls, responding to e-mails and phone calls requesting meetings, resolving meeting conflicts and prioritization issues
• Arranging all aspects of domestic and international travel, keeping executives’ travel profiles up-to-date, managing approvals for any travel, and arranging flights, hotels, and rental cars.
• Preparing and submitting all expense reports on a timely basisTrack follow-ups and maintain investor databases, contact lists, and CRM entries.
• Prepare, proofread, and format investor-facing materials (presentations, meeting briefs, call scripts, etc.).

Qualifications:

• 4+ years of administrative experience in a corporate, professional services environment
• Strong communications skills
• PowerPoint skills are a plus
• Financial Services experience is preferred

The annual base salary range is $110k to $160k. Actual compensation offered to the successful candidate may vary from posted hiring range based upon geographic location, work experience, education, and/or skill level, among other things. Details about eligibility for bonus compensation (if applicable) will be finalized at the time of offer.