Investment Team Administrative Specialist

Randstad USA; New York (NY); On-site; USD 46,000 - 48,000; Full time

Benefits offered by this job

Medical

Prescription

Dental

Vision

AD&D

Life insurance

Short-term disability

401K plan

Job summary

Randstad USA is partnering with a financial firm to hire an Administrative Assistant supporting investment teams. You will manage complex calendars, coordinate detailed travel itineraries, and provide comprehensive office support within a fast-paced financial environment.

Qualified candidates bring 5 years of admin experience, a Bachelor's degree, and strong MS Office skills. This role offers hourly pay and standard daytime hours (8 AM–5 PM) with a first shift.

Qualifications

• Minimum 5 years of administrative support experience, preferably in financial services.
• Proficiency with MS Office Suite and calendar management.
• Strong communication and problem-solving abilities.

Responsibilities

• Coordinate domestic and international travel and hotel arrangements.
• Prepare Travel and Entertainment expense reports and reconcile statements.
• Screen calls, greet clients, and handle correspondence.
• Assist with scheduling meetings and events across departments.
• Maintain client database and log communications in CRM.
• Maintain and organize research data spreadsheets as required by analysts.

Skills

Problem Solving

Admin experience

MS Office Suite

Administrative Duties

Organizational Skills

Maintaining Calendars

Conflict Resolution

Education

Bachelor's degree

Job description

Randstad USA is partnering with a financial firm to hire an Administrative Assistant supporting investment teams. You will manage complex calendars, coordinate detailed travel itineraries, and provide comprehensive office support within a fast-paced financial environment.

Qualified candidates bring 5 years of admin experience, a Bachelor's degree, and strong MS Office skills. This role offers hourly pay and standard daytime hours (8 AM–5 PM) with a first shift.