Investment Operations Coordinator — Hybrid Role & Impact

St. Jude Children's Research Hospital; Memphis (TN); Hybrid; USD 70,000 - 90,000; Full time

Benefits offered by this job

Core Medical Coverage

401K Retirement Plan with 7% Employer

Exceptional Paid Time Off

Maternity / Paternity Leave

Infertility Treatment Program

Adoption Assistance

Education Assistance

Enterprise Learning and Development

And more

Job summary

ALSAC National Executive Office in Memphis seeks an organized Investment Department Administrative Specialist to support the CIO and leadership. The role emphasizes records management, meeting coordination, data reconciliation, and professional interaction with executives and external partners.

Responsibilities include preparing presentations in PowerPoint, maintaining confidential information, handling travel, invoices, and office logistics, with a hybrid work schedule at the Memphis location.

Qualifications

• Bachelor’s degree or equivalent combination of education and experience.
• 3-5 years of office management, administrative support, or related experience.
• Experience with investment and accounting terminology preferred.
• Strong proficiency in Microsoft Excel, Word, and PowerPoint.
• Proficiency with databases and other business software applications.
• Strong verbal and written communication skills.
• Demonstrated ability to maintain confidentiality and exercise sound judgment when handling sensitive information.

Responsibilities

• Provide records management support for the Investment Department through Tamale, importing emails, manager information, and documents.
• Schedule and coordinate meetings, coordinate travel, and assist with guest relations and logistics.
• Assist with data verification and reconciliation between portfolio systems, bank records, and investment firm statements.
• Prepare presentations, reports, agendas, and documents using PowerPoint, Word, and Excel.
• Attend Investment Committee meetings and prepare minutes; interface with Board Office and investment managers.
• Oversee day-to-day administrative operations including expenses, invoices, mail, supplies, and facilities requests.
• Perform other duties and responsibilities as assigned.

Skills

Strong communication

Excellent organization

Confidentiality & discretion

Stakeholder interaction

Education

Bachelor’s degree

Tools

Tamale database

Microsoft Excel

Microsoft Word

PowerPoint

Job description

ALSAC National Executive Office in Memphis seeks an organized Investment Department Administrative Specialist to support the CIO and leadership. The role emphasizes records management, meeting coordination, data reconciliation, and professional interaction with executives and external partners.

Responsibilities include preparing presentations in PowerPoint, maintaining confidential information, handling travel, invoices, and office logistics, with a hybrid work schedule at the Memphis location.