Investments Executive Assistant (Hybrid)

Apogem Capital; Chicago (IL); Hybrid; USD 70,000 - 90,000; Full time

Job summary

Apogem Capital seeks an Administrative/Executive Assistant to support the leadership team in our Chicago office in a hybrid role (four days on-site). You will manage complex calendars, coordinate travel with Concur, organize meetings and events, and maintain filing systems with discretion and professionalism.

The role emphasizes client liaison, proactive communication, and the ability to handle shifting priorities in a fast-paced environment while contributing to administrative excellence.

Responsibilities

• Manage complex calendars for senior executives and investment professionals.
• Coordinate international and domestic travel, prepare itineraries, and manage travel logistics.
• Prepare and process expense reports in line with policy.
• Organize meetings, video conferencing, and logistics for events and client engagements.
• Maintain organized filing systems and oversee day-to-day office operations.
• Ensure confidentiality of sensitive information and regulatory compliance in documentation.
• Provide light IT support and escalate complex issues to IT when needed.
• Support ad-hoc projects and drive process improvements.

Tools

Concur

Job description

Apogem Capital seeks an Administrative/Executive Assistant to support the leadership team in our Chicago office in a hybrid role (four days on-site). You will manage complex calendars, coordinate travel with Concur, organize meetings and events, and maintain filing systems with discretion and professionalism.

The role emphasizes client liaison, proactive communication, and the ability to handle shifting priorities in a fast-paced environment while contributing to administrative excellence.