Impactful Operations Coordinator — Nonprofit Admin & IT

SISTERS OF MERCY; St. Louis, Northern (MO, KY); Hybrid; USD 40,000 - 50,000; Full time

Job summary

Mercy Investment Services, located in St. Louis, MO, seeks an Administrative Assistant to support the Executive Assistant and leadership. The role requires coordination of calendars, travel, and materials, and close collaboration with staff and vendors.

The position includes assisting with IT-related tasks, website and content management, and maintaining confidential documents. Strong communication, organization, and MS Office skills are essential.

Qualifications

• High school diploma with related administrative coursework.
• At least three years of administrative support experience.
• Strong organizational and project management skills.
• Excellent written, verbal, analytical, and communication abilities.
• Advanced MS Office skills (Outlook, Word, Excel, PowerPoint, Access) and Adobe Acrobat.

Responsibilities

• Provides direct administrative support to the Management Team and coordinates calendars and travel.
• Supports board and committee logistics, minutes, and materials distribution.
• Assists in IT-related tasks and website/content updates as needed.
• Manages office supplies, mail, and equipment maintenance; improves office efficiency.
• Contributes to audit preparations and organizational documentation.

Skills

Organizational skills

Project management

Communication skills

Microsoft Office

Education

High school diploma with related admin coursework

Bachelor’s or Associate degree in business/ admin

Tools

Adobe Acrobat

CRM systems

Database software

Job description

Mercy Investment Services, located in St. Louis, MO, seeks an Administrative Assistant to support the Executive Assistant and leadership. The role requires coordination of calendars, travel, and materials, and close collaboration with staff and vendors.

The position includes assisting with IT-related tasks, website and content management, and maintaining confidential documents. Strong communication, organization, and MS Office skills are essential.