Coordinator - Investments (Memphis, TN)

St. Jude Children's Research Hospital - ALSAC; Memphis (TN); Hybrid; USD 55,000 - 75,000; Full time

Benefits offered by this job

Medical coverage

401k matching

Paid time off

Parental leave

Education assistance

Learning & development

Job summary

St. Jude Children's Research Hospital - ALSAC is seeking an organized Investment Department Administrative Specialist to support the CIO and leadership in Memphis.

The role requires meticulous records management, calendar coordination, travel arrangements, and preparation of materials using PowerPoint, Word, and Excel. The ideal candidate will have a bachelor's degree or equivalent, 3-5 years of office support experience, and strong communication skills while handling confidential information

Qualifications

• Bachelor's degree or equivalent combination of education and experience.
• 3-5 years of office management, administrative support, or related experience.
• Experience with investment and accounting terminology preferred.
• Strong verbal and written communication skills.
• Ability to maintain confidentiality and exercise sound judgment.

Responsibilities

• Provide records management support for the Investment Department using databases and files.
• Schedule meetings, coordinate travel, greet guests, and prepare materials.
• Assist data verification and reconcile portfolio records with statements.
• Prepare presentations and reports using PowerPoint, Word, and Excel.
• Attend Investment Committee meetings and document minutes.

Skills

Office management

Administrative support

Communication skills

Discretion

Education

Bachelor's degree or equivalent

Tools

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

Databases

Job description

At ALSAC you do more than make a living; you make a difference.

We like people who are different…because we’re different, too. As one of the world’s most iconic and respected nonprofits, we know what it’s like to stand out. That’s why we’re looking at you. Your background, perspective, and desire to make an impact set you apart. As we work to help St. Jude cure childhood cancer, we're calling on the game-changers, innovators and visionaries to join our family. Not just for the kids of St. Jude, but also for you. Because at ALSAC, we develop and celebrate our employees. So, bring your whole, authentic self and become part of our shared mission: Finding cures. Saving children.

Job Description

Responsible for providing administrative and operational support to the Investment Department, with a specific focus on supporting the Chief Investment Officer and Investment Department leadership.

The ideal candidate is exceptionally organized and detail-oriented, demonstrates a high level of discretion and professionalism, and can effectively manage multiple priorities while supporting a dynamic team environment.

Essential Job Functions

• Provide records management support for the Investment Department through the use of the research and documentation database and includes importing Investment Department emails and investment manager information from manager websites, including but not limited to valuations, letters, performance updates, tax statements, compliance documentation, and legal documents.
• Schedule and coordinate meetings and conference calls, including securing meeting space and arranging required technology. Greet and assist guests, coordinate travel arrangements including flights, hotel accommodations, and company vehicle reservations. Organize internal functions such as staff lunches and retreats, including food orders, agenda coordination, and preparation of meeting materials.
• Assist the Investment Department with data verification and reconciliation between portfolio systems, bank records, and investment firm statements. Research and help resolve variances by coordinating with the appropriate internal and external parties.
• Prepare presentations, reports, agendas, correspondence, memoranda, proposals, and other documents by organizing, formatting, proofreading, and compiling information using PowerPoint, Word, and Excel.
• Attend Investment Committee meetings and prepare meeting minutes. Interface with the Board Office, Investment Committee members, and Investment Managers. Handle requests and confidential matters on behalf of the Investment Department and ALSAC Senior Staff.
• Oversee day-to-day administrative operations for the team, including coordinating expense submissions, managing inbound and outbound packages, tracking and processing invoices, handling mail, maintaining meeting room schedules, coordinating equipment and facilities requests, ordering office supplies, and supporting special housekeeping or office-related needs.
• Perform other duties and responsibilities as assigned.

Job Requirements

• Bachelor's degree or equivalent combination of education and experience.
• 3-5 years of office management, administrative support, or related experience.
• Experience with investment and accounting terminology preferred.
• Strong proficiency in Microsoft Excel, Word, and PowerPoint.
• Proficiency with databases and other business software applications.
• Strong verbal and written communication skills.
• Demonstrated ability to maintain confidentiality and exercise sound judgment when handling sensitive information.
• Professional phone, email, and executive office etiquette.
• Ability to interact effectively with executives, board members, investment managers, and other internal and external stakeholders.
• Exceptional organizational skills, attention to detail, and ability to manage multiple priorities.

This position is based at ALSAC’s National Executive Office in Memphis, TN and is eligible for a hybrid work schedule.

Benefits & Perks

The following Benefits & Perks apply to Full-Time Roles Only.

We’re dedicated to ensuring children and their families have every opportunity to enjoy life’s special moments. We’re also committed to giving our staff excellent benefits so they can do the same.

• Core Medical Coverage: (low cost low deductible Medical, Dental, and Vison Insurance plans)
• 401K Retirement Plan with 7% Employer Contribution
• Exceptional Paid Time Off
• Maternity / Paternity Leave
• Infertility Treatment Program
• Adoption Assistance
• Education Assistance
• Enterprise Learning and Development
• And more

ALSAC is an equal employment opportunity employer.

ALSAC does not discriminate against any individual with regard to race, color, religion, sex, national origin, age, sexual orientation, gender identity, transgender status, disability, veteran status, genetic information or other protected status.

No Search Firms

ALSAC does not accept unsolicited assistance from search firms for employment opportunities. All resumes submitted by search firms to any ALSAC employee or ALSAC representative via email, the internet or in any form and/or method without being contacted and approved by our Employee Experience team and without a valid written search agreement in place will result in no fee being paid if a referred candidate is hired by ALSAC.