Inventory Manager

Jobtailor; Town of Florida (NY); On-site; USD 85,000 - 120,000; Full time

Job summary

Jobtailor is seeking a skilled Inventory and Quality Manager to oversee warehouse processes in New York. You will manage inventory accuracy, lead quality initiatives, and ensure compliance with ISO, FDA, and GMP standards.

Proficiency with WMS, RF scanners, and Excel is required, with strong leadership and data-analysis skills. The role involves coordinating recalls, conducting audits, and driving continuous improvement across receiving, shipping, and storage operations, while maintaining client

Qualifications

• High school diploma or GED required.
• Bachelor’s degree preferred.
• 5+ years in a medium to large warehouse in a management capacity.
• 2+ years as a Quality Manager and 2+ years as an Inventory Manager.
• Knowledge of ISO, HACCP, 21CFR, FDA, SQF preferred.
• Ability to operate in unregulated warehouse temperatures.
• Experience with RF scanners, WMS functions, and Excel.
• Quality certifications preferred; forklift training may be required.

Responsibilities

• Support and maintain warehouse inventory and quality development.
• Monitor inventory levels and product movement.
• Control non-conforming product to facilitate order fulfillment
• Support quality activities for receiving, shipping, and related warehouse functions
• Track, investigate, and correct over/short/damage issues
• Oversee inventory and quality associates and staff
• Input data into the WMS
• Stack and store products in appropriate areas
• Maintain and enhance client relationships
• Develop and monitor space utilization and layout plans
• Develop and maintain product locator systems
• Delegate work, supervise shifts, and evaluate team members
• Analyze cycle counts, reconcile discrepancies, audit errors, and correct records
• Lead physical inventory activities
• Research audit trails and implement corrective actions
• Drive process improvements and report monthly
• Assist with associate relations and training
• Audit warehouse compliance with safety, GMP, FDA
• Maintain QMS documentation and visuals
• Recommend procedures to maintain quality
• Coordinate recalls and stop-shipments
• Submit daily/weekly/monthly reports
• Coordinate site training and documentation
• Perform other duties to achieve satisfaction

Skills

Inventory Management

Quality Assurance

WMS Functions

ISO Knowledge

Six Sigma Certification

Lean Certification

Data Analysis

Audit Management

Safety Standards

Education

High school diploma or GED

Bachelor’s degree preferred

Tools

RF Scanners

WMS Software

QMS Documentation

Microsoft Excel

MS Office Applications

Job description

• Support and maintain warehouse inventory and quality development, improvement, implementation, accuracy, and records


• Monitor inventory levels and product movement


• Control and isolate non-conforming product mix to facilitate efficient order fulfillment


• Support quality activities for receiving, shipping, and related warehouse functions


• Track, investigate, and correct over, short, and damage issues


• Oversee inventory and quality associates and other staff


• Input accurate data into the WMS


• Stack and store products in appropriate areas


• Maintain and enhance client relationships


• Develop and monitor space utilization and layout plans


• Develop and maintain product locator systems


• Delegate work, oversee shifts, and evaluate team members


• Analyze cycle counts, reconcile discrepancies, audit error reports, and correct inventory records


• Analyze WMS reports, stock transactions, miscellaneous receipts, and issues


• Lead physical inventory activities


• Research inventory audit trails and implement corrective actions


• Drive process improvements and prepare monthly project and problem reports


• Assist with associate relations and training


• Audit warehouse compliance with safety, security, quality, GMP, and FDA requirements


• Maintain QMS documentation, procedures, work instructions, and visuals


• Recommend procedures and standards to maintain process quality


• Support client-related and applicable QMS requirements


• Coordinate 5 Star Site Certification Program requirements


• Manage Quality & Training requirements and train site personnel on QMS components


• Serve as primary contact for internal and external audits and develop action plans


• Coordinate recalls, hold notifications, and stop-shipments


• Compile and submit daily, weekly, and monthly reports to site and clients


• Sponsor the site Training Program and coordinate training documentation


• Perform other assigned duties to achieve site and client satisfaction

Requirements

• High school diploma or GED required


• Bachelor’s degree preferred


• Preferred 5 years’ experience in a medium to large warehouse in a management capacity


• 2 years’ experience as a Quality Manager


• 2 years’ experience as an Inventory Manager


• Preferred knowledge of ISO, HACCP, 21CFR, FDA, and SQF


• Ability to work in unregulated warehouse temperatures ranging from mild to moderate


• Strong computer skills and MS Office Applications


• Experience with RF scanners, WMS functions, and Microsoft Excel


• Quality-related certifications preferred


• Satisfactory completion of forklift training program


• English reading, writing, and verbal skills


• Intermediate mathematical skills for verifying product quantities and counting inventory


• Effective communication, supervisory, and people skills


• Ability to develop work instructions, procedures, and visual aids


• Ability to work extra hours as dictated by business needs


• Training and/or certification in inventory management methodologies and tools such as Six Sigma and Lean


• Strong planning, organizational, analytical, problem-solving, and continuous improvement skills


• Ability to teach, coach, mentor, and support project team members


• Ability to lift, carry, push, or pull 21–50 pounds


• Ability to wear PPE and follow safety standards

Core Competencies

Demonstrates expertise in inventory management, quality assurance, and compliance with industry standards such as ISO and FDA. Proficient in utilizing WMS and RF scanners to enhance operational efficiency and maintain accurate inventory records.

Highest-signal resume keywords

• Inventory Management


• Quality Assurance


• WMS Functions


• ISO Knowledge


• Six Sigma Certification

ATS Optimization Keywords

Hard Skills

• Inventory Control


• Quality Management


• Data Analysis


• Cycle Counting


• Process Improvement


• Mathematical Skills


• Work Instruction Development


• Forklift Operation


• Space Utilization Planning


• Audit Compliance

Soft Skills

• Effective Communication


• Supervisory Skills


• Team Leadership


• Problem-Solving


• Training and Mentoring

Certifications & Qualifications

• Quality-Related Certifications


• Forklift Training Certification


• Six Sigma Certification


• Lean Certification

Industry Keywords

• GMP


• FDA Compliance


• HACCP


• 21CFR


• SQF


• Warehouse Management


• Client Relationship Management


• Safety Standards


• Training Program Coordination


• Audit Management

Tools & Technologies

• RF Scanners


• Microsoft Excel


• MS Office Applications


• WMS Software


• QMS Documentation