Inventory & Logistics Coordinator New York or Utah

Lola Blankets; New York (NY); On-site; USD 60,000 - 90,000; Full time

Job summary

Lola Blankets in New York seeks an Inventory & Logistics Coordinator to own the end-to-end import program, ensuring shipments are booked, tracked, costed, and received accurately from vendor confirmation to warehouse receipt.

You will work hands-on with vendors, freight forwarders, and our ERP to keep cost and timing aligned with POs, maintaining audit-ready records and close collaboration with warehouse and operations leaders to keep inventories tight.

Qualifications

• Experience coordinating import shipments end-to-end, from vendor confirmation to receipt.
• Ability to manage freight forwarders and coordinate routing and rates.
• Adept at ensuring accurate cost and timing for every PO in ERP.

Responsibilities

• Partner with Lola Planning/Production and vendors on production WIP, cargo ready dates, and freight pickups.
• Serve as the primary contact for vendors on shipping-related questions.
• Book and approve shipping routes and rates with freight forwarders.
• Review invoices against contracted rates and resolve discrepancies.
• Track containers and communicate delays or routing changes.
• Manage forwarder performance and accountability.

Skills

Vendor coordination

Freight scheduling

Invoice reconciliation

Documentation accuracy

Supply chain coordination

Tools

ERP software

Job description

Lola Blankets, the creator of the world’s softest luxury faux fur blankets, is seeking an Inventory & Logistics Coordinator to own our end-to-end import program and ensure all shipments are booked, tracked, costed, and received correctly, from the moment a vendor confirms cargo-ready to the moment it’s received at a warehouse. This is a hands-on, high-volume role. You’ll coordinate directly with vendors on shipping schedules, manage freight forwarder partnerships, keep our ERP accurate on cost and timing for every PO, maintain records, and partner with warehouse and operations leadership to keep receiving and inventory tight. Success looks like clean, predictable imports process and a complete, audit-ready paper trail behind every shipment.

Core Responsibilities

• Partner closely with Lola Planning/Production team and vendors on production WIP, cargo ready dates, and freight pickups.
• Serve as the primary point of contact for vendors on all shipping-related questions.
• Book and approve shipping routes and rates with freight forwarders.
• Review and approve forwarder invoices against contracted rates; flag and resolve discrepancies.
• Track containers in transit and proactively communicate delays, issues, or routing changes.
• Manage forwarder performance — on-time rate, invoice accuracy, responsiveness — and hold them accountable.

Customs & Documentation

• Work with our customs broker to confirm correct import details and documentation for every shipment.
• Maintain complete, audit-ready documentation for every import PO: commercial invoice, packing list, bill of lading, arrival notice, entry summary, receipt details, and more. Partner with Accounting to quickly and efficiently provide all shipment-level information needed for audits, closes, and discrepancy resolution.
• Maintain a master shipment register for every container — entry number, entry date, import date, PO number(s), commercial invoice number(s), bill of lading, container number, HTS classification, country of origin, customs broker reference, and warehouse destination — as well as any customs rulings or broker correspond