Inventory & Data Coordinator

Socket.dev; Portland (OR); On-site; USD 38,000 - 48,000; Full time

Job summary

Socket.dev is seeking an administrative assistant to handle mail distribution, prepare reports, and maintain files. The role involves entering inventory movements, reconciling daily data, and compiling monthly and annual activity reports for billing.

Strong communication and Microsoft Office skills are essential; experience with SAP is a plus. The position is full-time and on-site in Portland, OR, with occasional overtime and weekend coverage as needed.

Qualifications

• 0–2 years of administrative experience, industry operations preferred.
• Strong verbal and written communication skills required.
• Proficiency in Word, Excel, PowerPoint; basic Access knowledge helpful.
• Ability to work with teams and manage multiple tasks to meet deadlines.
• Attention to detail and accuracy in data entry and reporting.

Responsibilities

• Handle and distribute incoming and outgoing mail and maintain files.
• Prepare departmental computer reports, quotes, letters, and related documents.
• Enter data of customer product movements in inventory database and reconcile daily movements.
• Compile monthly, weekly, and annual activity reports for accounts and billing.
• Support terminal operators and assist with outside activities as needed.
• Answer driver questions and update billing information from contractor services.

Skills

Verbal communication

Written communication

Microsoft Word

Excel

PowerPoint

Access

SAP

Teamwork

Attention to detail

Time management

Education

High school diploma or equivalent

Tools

Access

Office software

Job description

Socket.dev is seeking an administrative assistant to handle mail distribution, prepare reports, and maintain files. The role involves entering inventory movements, reconciling daily data, and compiling monthly and annual activity reports for billing.

Strong communication and Microsoft Office skills are essential; experience with SAP is a plus. The position is full-time and on-site in Portland, OR, with occasional overtime and weekend coverage as needed.