Interviews & Office Experience Coordinator

Town.com, Inc.; San Francisco (CA); On-site; USD 70,000 - 95,000; Full time

Job summary

Town.com, Inc. is seeking an in-office Office Operations & Recruiting Coordinator in San Francisco to own the front-of-house experience and end-to-end interview scheduling.

You will ensure smooth daily office operations, manage vendor relationships, and keep the interviewing process running on time and with care. As the first point of contact for candidates and vendors, you’ll handle prep materials, travel, and onboarding logistics, while maintaining a warm, organized environment that supports

Qualifications

• Experience in office management, recruiting coordination, or EA/admin work at a startup.
• Experience running multi-interviewer onsite loops.
• Fluent in ATS and Google Calendar; strong data hygiene.

Responsibilities

• Be front of house — for candidates, vendors, partners, and event guests.
• Own end-to-end interview scheduling across every open role — screens, panels, and full onsite loops.
• Own the building day to day: visitor registrations in the building portal, maintenance requests, and punch-list items across our office suites.
• Manage the office vendors — snacks and daily lunch, plants, IT and AV — and be the person who follows up when something isn't working.
• Manage the space they walk into: our SF office operations and the vendors behind it, from the building to access to food to IT.
• Be the operational point of contact for candidates: confirmations, prep materials, day-of logistics, travel and expense coordination.
• Keep Ashby clean and current — stages, interview schedules, feedback SLAs — so pipeline reporting is trustworthy.
• Run onsite day-of: rooms booked and named, interviewers on time, lunch staffed and ordered, candidate greeted and never left sitting alone.
• Turn a signed offer into a real first day: desk, equipment, badge, welcome setup, and first-week logistics.
• Support our New York team remotely — The NYC team routes to you directly.
• Find and fix the process gaps. If scheduling or the office is breaking at 40 people, redesign it before it breaks at 80.

Skills

Detail-oriented

Communication skills

Office management experience

Recruiting coordination

EA/admin experience

Tools

Google Calendar

Ashby ATS

Job description

Town.com, Inc. is seeking an in-office Office Operations & Recruiting Coordinator in San Francisco to own the front-of-house experience and end-to-end interview scheduling.

You will ensure smooth daily office operations, manage vendor relationships, and keep the interviewing process running on time and with care. As the first point of contact for candidates and vendors, you’ll handle prep materials, travel, and onboarding logistics, while maintaining a warm, organized environment that supports