Candidate Experience & Office Operations Lead

Town.com; San Francisco (CA); On-site; USD 65,000 - 95,000; Full time

Job summary

Town is hiring an Office Operations Coordinator to manage front-of-house, interview scheduling, and daily office needs at our San Francisco HQ. You’ll ensure a seamless candidate experience, coordinate multi-interviewer onsite sessions, and handle vendor relations and space logistics.

This in-person role requires a detail-oriented, proactive communicator who thrives in a fast-growing startup and collaborates with the NYC team.

Qualifications

• Detail-oriented, people-centric with strong written and in-person communication skills.
• Experience in office management, recruiting coordination, or EA/admin work at a startup.
• Experience running complex, multi-interviewer onsite loops with many moving parts.
• Fluent in ATS tools and calendar systems; strong data hygiene and organizational skills.
• Clear, warm communication with candidates and vendors; able to manage building management relations.

Responsibilities

• Be front of house for candidates, vendors, partners, and event guests.
• Own end-to-end interview scheduling across open roles, including panels and on-site loops.
• Manage building day-to-day: visitor regist rations, maintenance requests, and office spaces.
• Oversee office vendors and supplies, scheduling repairs and coordinating with IT/AV.
• Maintain SF office operations and vendor relationships from building access to food.

Skills

Detail-oriented

People skills

Office management

Recruiting coordination

EA/admin experience

Self-directed / proactive

Tools

Ashby ATS

Google Calendar

Job description

Town is hiring an Office Operations Coordinator to manage front-of-house, interview scheduling, and daily office needs at our San Francisco HQ. You’ll ensure a seamless candidate experience, coordinate multi-interviewer onsite sessions, and handle vendor relations and space logistics.

This in-person role requires a detail-oriented, proactive communicator who thrives in a fast-growing startup and collaborates with the NYC team.