Recruiting Ops & Office Manager — SF Onsite

Sieve; San Francisco (CA); On-site; USD 62,000 - 110,000; Full time

Benefits offered by this job

401k + Health Insurance

Meals provided (Breakfast, Lunch, and

Ubers covered home

Job summary

Sieve is seeking a Recruiting Coordinator & Office Manager in San Francisco to run the operational engine behind hiring and keep our office running smoothly. You’ll own interview logistics, ATS hygiene, onboarding, and the candidate experience from first touch to first day, while collaborating with the Talent Team and events to create stellar experiences.

You are highly organized, communicative, and comfortable with ambiguity, able to manage calendars across time zones and vendor relationships

Qualifications

• 1–3+ years in coordination, operations, or a similar people-facing operations role.
• Strong execution skills: organized, dependable, and detail-oriented.
• Clear, written and verbal communication with candidates, teammates, and vendors.
• Comfort with ambiguity and shifting priorities, and the ability to keep many threads moving at once.
• Sound judgment and discretion with confidential information.
• A collaborative, low-ego attitude and a willingness to do hands-on work.
• Experience with an ATS (Ashby a plus) and calendar-heavy scheduling.

Responsibilities

• Own interview scheduling from technical rounds through onsites, coordinating across interviewer calendars and time zones.
• Deliver a thoughtful, responsive candidate experience. Prepare candidates for each stage, host onsites, and help ensure timely follow-ups.
• Keep Ashby stages and notes clean so pipeline data is trusted.
• Support the hiring team with sourcing and pipeline reporting as needed.
• Coordinate pre-boarding, then run onboarding: equipment, accounts, first-day logistics, and a great first week.
• Keep the office organized, stocked, and welcoming by ordering supplies and snacks, restocking shared spaces, coordinating deliveries, and handling day-to-day office needs.
• Manage vendor relationships and office services, including facilities, maintenance, cleaning, and building management.
• Work closely with our Events & Community lead to support operational tasks for office events.
• Provide scheduling and logistics support to leadership as needed.
• Spot what’s slowing things down and fix it, so processes get simpler and more reliable.
• Step in wherever needed to take on new priorities and close gaps.

Skills

Coordination & Operations

Communication

Attention to detail

Organization

Discretion

Adaptability

Calendar management

Ashby ATS

Tools

Ashby ATS

Job description

Sieve is seeking a Recruiting Coordinator & Office Manager in San Francisco to run the operational engine behind hiring and keep our office running smoothly. You’ll own interview logistics, ATS hygiene, onboarding, and the candidate experience from first touch to first day, while collaborating with the Talent Team and events to create stellar experiences.

You are highly organized, communicative, and comfortable with ambiguity, able to manage calendars across time zones and vendor relationships