Office Manager - P.S. 156 Laurelton

The Child Center of NY; New York (NY); On-site; USD 48,000 - 64,000; Full time

Job summary

The Child Center of NY is seeking an Office Manager to organize and coordinate office operations and resources for optimal program efficiency. The role involves registration/intake, information distribution, and maintaining DYCD Online systems and student files.

You will prepare monthly reports, manage office supplies, and handle inquiries with professionalism. Strong clerical skills and independence are essential for success.

Qualifications

• High School diploma or equivalency.
• Knowledge of clerical practices and procedures.
• Proficiency in Microsoft Office.
• Strong leadership, collaborative and diplomacy skills.
• Excellent oral and written communication skills.
• Ability to plan and carry out assignments independently.
• Ability to prioritize, adhere to timelines and multi-task.

Responsibilities

• Performs registration/enrollment/intake of families and children for services.
• Coordinates and distributes program information.
• Handles customer inquiries and/or complaints in a courteous and timely manner.
• Maintains DYCD Online systems (inputting participant information, attendance, activity schedule, holiday programming schedules).
• Prepares and maintains student files.
• Prepares statistical data for monthly board reports.
• Monitors and maintains office supply inventory including ordering supplies.
• Performs other related duties as assigned.

Skills

Leadership

Collaboration

Diplomacy

Oral and written communication

Independent planning

Time management

Education

High School diploma or equivalent

Tools

Microsoft Office

Job description

Summary

The Office Manager is responsible for the organization and coordination of office operations,

The Office Manager is responsible for the organization and coordination of office operations, procedures and resources to ensure optimal efficiency of the program and Agency.

Essential Functions

• Performs registration/enrollment/intake of families and children for services.
• Coordinates and distributes program information.
• Handles customer inquiries and/or complaints in a courteous and timely manner.
• Maintains DYCD Online systems (i.e. inputting participant information, attendance, activity schedule, holiday programming schedules, etc.)
• Prepares and maintains student files.
• Prepares statistical data for monthly board reports.
• Monitors and maintains office supply inventory including ordering supplies.
• Performs other related duties as assigned.

Supervisory Responsibilities: None

Minimum Qualifications

• High School diploma or equivalency.
• Knowledge of clerical practices and procedures.
• Proficiency in Microsoft Office.
• Strong leadership, collaborative and diplomacy skills.
• Excellent oral and written communication skills.
• Ability to plan and carry out assignments independently.
• Ability to prioritize, adhere to timelines and multi-task.

Job Behavioral Expectations

• Maintain regular consistent and professional attendance, punctuality, personal appearance, and adherence to relevant health & safety procedures.
• Safe and successful performance, including meeting productivity standards.
• Maintain an understanding of the principles, methods and processes needed to perform the job.
• Demonstrates the ability to complete work in an acceptable manner by the time and/or date established with accuracy, neatness and thoroughness and minimal amount of errors.
• Maintain established departmental policies and procedures including maintain strict confidentiality and adherence to all HIPAA guidelines at all times.

Attends staff meetings, seminars and in-service training as assigned.

Physical demands and work environment

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical demands

While performing the duties of this job, the employee is occasionally required to walk, sit for long period of time; use hands to finger, handle, or feel objects, tools, or control; reach with hands and arms; balance; stoop; talk or hear. Employee must occasionally lift and/or move up to 20 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus.

Work environment

• Work is performed in an office environment with normal heating and cooling.