Intake Coordinator - Office Administrator

Boost Home Healthcare; Warrenton (VA); On-site; USD 52,000 - 62,000; Full time

Benefits offered by this job

401(k)

Paid time off

Paid holidays

Opportunity for advancement

Training & development

Job summary

Boost Home Healthcare seeks an energetic Office Manager to lead daily operations and support clinical staff in Warrenton, VA. You will supervise administrative teams, coordinate scheduling and patient intake, and verify insurance to ensure smooth reimbursements.

The role requires 2+ years in a healthcare office setting, proficiency with EHRs, and strong communication in a fast-paced environment. LPN license is preferred, with regular Monday–Friday in-office hours.

Qualifications

• Minimum high school diploma or GED required; healthcare admin degree preferred.
• At least 2 years in a healthcare office role, including scheduling and insurance verification.
• Proficient with EHR systems and office software; experience with Kantime/Axxess/WellSky/HCHB is a plus.
• Strong communication, organization, and multitasking abilities are essential.
• Ability to lead a team and improve office workflows in a fast-paced environment.

Responsibilities

• Oversee daily office operations and lead administrative staff.
• Coordinate scheduling, intake, and align care needs with staff availability.
• Verify patient insurances and obtain authorizations for reimbursements.
• Maintain compliance with Medicare/Medicaid and state regulations.
• Serve as primary contact between patients, staff, referrals, and payers.
• Handle diverse office tasks and ensure smooth operations Monday–Friday 8:45am–5:00pm.

Skills

People person

Detail-oriented

Calm under pressure

Strong communicator

Education

High school diploma or GED

Healthcare admin degree preferred

Tools

Kantime

Axxess

WellSky

HCHB

Google products

Adobe

Excel

Job description

Benefits:

• 401(k)
• Paid time off
• Paid holidays
• Opportunity for advancement
• Training & development

Join a Team That Cares – and Supports Your Work-Life Balance!

Are you a proactive, organized, and upbeat leader ready to make a real difference in healthcare — without sacrificing your personal life? At Boost Home healthcare, we believe in delivering exceptional care to our patients and fostering a positive, flexible, and balanced work environment for our team. We're looking for an energetic and experienced Office Manager who thrives in a fast-paced setting, enjoys leading others, and takes pride in creating efficient systems that allow clinical staff to focus on what matters most: patient care.

LPN Lisensure preffered.

What You'll Be Doing

• Lead with Purpose: Oversee daily office operations and inspire a team of administrative professionals to deliver top-tier support.
• Manage Scheduling & Intake: Coordinate patient visits, ensure smooth and timely intake of new patients, and align care needs with staff availability.
• Verify Insurance: Confirm patient insurance eligibility and obtain necessary authorizations to ensure smooth reimbursement processes.
• Support Compliance: Maintain accurate records and stay on top of ever-changing Medicare, Medicaid, and state regulations.
• Be the Office Go-To: Serve as the central point of contact between patients, staff, referral sources, and payers.
• Miscellaneous Office Administration
• Pay represents Vocation and experience
• In Office Monday-Friday 8:45am-5:00pm

What We're Looking For

• Education: High school diploma or GED required; associate or bachelor’s degree in healthcare admin or similar field preferred.
• Experience: At least 2 years in a healthcare office role (home health preferred), including scheduling, intake, and insurance verification.
• Tech-Savvy: Comfortable using Microsoft Office and electronic health records (EHR); experience with systems like Kantime, Axxess, WellSky, or HCHB is a plus. Google programs, Adobe, Excel is preferred.
• People Person: Strong communicator, team motivator, and calm under pressure.
• Detail-Oriented: Knows how to juggle tasks, manage priorities, and keep things moving efficiently.

Why You'll Love Working Here

• Supportive Team Culture
• Opportunities to Grow
• Flexible Scheduling Options
• Work-Life Balance is a Priority
• Your Ideas Matter — and Your Voice is Heard

Ready to Lead and Make a Difference?