Intake Coordinator

Caringhandhhsolutions; Sacramento (CA); Hybrid; USD 30,000 - 34,000; Full time

Benefits offered by this job

Generous PTO Policy

Wellness Days

Paid Sick Days

Paid Bereavement Leave

Skills Training & Development

Company Social Events

Referral Bonus

401(k) With A Company Match

Health Insurance (Medical, Dental, and

FSA

Job summary

Caring Hand Home Health Solutions, Inc in Sacramento, CA is seeking an Intake Coordinator to guide patients from hospital to home. You will be the first point of contact for patients, families, and referral partners, coordinating care, verifying coverage, and laying the foundation for a smooth home health experience.

The role emphasizes organization, empathy, and clear communication as you gather information, manage referrals, and support clinicians.

Qualifications

• At least 18 years of age.
• High school diploma required; prior experience in medical administrative support preferred.
• Strong written and verbal communication skills, including a professional phone presence.
• Comfort with computers, data entry, and standard office software.
• A friendly, professional demeanor and a talent for building strong relationships with patients, families, and referral partners.
• Strong organization and the ability to juggle multiple priorities with ease.
• Reliable personal vehicle and valid driver's license.

Responsibilities

• Evaluate referred patients and gather required documentation, including history and physicals and Face-to-Face verifications
• Verify insurance coverage and obtain prior authorizations for home health services
• Coordinate with hospital discharge planners, case managers, and clinical teams to support safe, timely transitions home
• Interview patients and families to understand home needs and build a clear picture for the care team
• Complete and maintain accurate referral records and intake documentation
• Serve as a liaison between our organization, hospitals, and insurance providers
• Track referral data, attend team meetings, and keep leadership informed of any delays in care
• Perform other duties as required for patient services

Skills

Excellent communication

Organizational skills

Customer service focus

Professional phone presence

Education

High school diploma

Tools

MS Office

Data entry

Job description

Caring Hand Home Health Solutions, Inc’s mission is to provide professional and paraprofessional services to clients in their homes assigning them to achieve the highest level of potential in their day-to-day self-care activities. We are committed to providing high quality, multidisciplinary care by professionals who recognize the need for comprehensive assessment of needs from both the client and professional’s point of view.

Are you organized, people-focused, and passionate about helping patients get the care they need? Join our team as an Intake Coordinator and play a key role in guiding patients from hospital to home. You'll be the first point of contact for patients, families, and referral partners — coordinating care, verifying coverage, and setting the foundation for an excellent home health experience.

We value teamwork, empathy, and a commitment to high-quality service, all aimed at putting patients and their families at ease during their recovery. If you are passionate about making a positive impact in patients' lives and working in a supportive and family-oriented atmosphere, we encourage you to join us in providing exceptional home health care.

Please note that this is a Non-Exempt role at $22 to $25/hr.

Responsibilities

• Evaluate referred patients and gather required documentation, including history and physicals and Face-to-Face verifications
• Verify insurance coverage and obtain prior authorizations for home health services
• Coordinate with hospital discharge planners, case managers, and clinical teams to support safe, timely transitions home
• Interview patients and families to understand home needs and build a clear picture for the care team
• Complete and maintain accurate referral records and intake documentation
• Serve as a liaison between our organization, hospitals, and insurance providers
• Track referral data, attend team meetings, and keep leadership informed of any delays in care
• Perform other duties as required for patient services

Requirements

• At least 18 years of age
• High school diploma required; prior experience in medical administrative support preferred
• Strong written and verbal communication skills, including a professional phone presence
• Comfort with computers, data entry, and standard office software
• A friendly, professional demeanor and a talent for building strong relationships with patients, families, and referral partners
• Strong organization and the ability to juggle multiple priorities with ease
• Reliable personal vehicle and valid driver's license

Benefits

• Generous PTO Policy
• Wellness Days
• Paid Sick Days
• Paid Bereavement Leave
• Skills Training & Development
• Company Social Events
• Referral Bonus
• 401(k) With A Company Match
• Health Insurance (Medical, Dental, and Vision Options)
• FSA