Insurance Administrative Assistant — In-Office Support

Patriot Growth Insurance Services, LLC; Uniondale (NY); On-site; USD 38,000 - 48,000; Full time

Benefits offered by this job

Multiple medical plan options

Free virtual medical and mental health

Employer-paid disability coverage

Paid parental leave

Personalized PTO

401(k) company match

Dental and vision coverage

Employee Assistance Program

Job summary

Patriot Growth Insurance Services is seeking an Administrative Assistant to support Patriot Long Island, keeping agency operations organized, responsive, and running smoothly. You’ll route communications, maintain carrier documents, and assist with office supplies and accounting processes to help teams stay focused on serving clients.

You’ll collaborate with Receptionists, Account Managers, Assistants, Agency Leadership, and Department Management to ensure records are accurate and resources

Qualifications

• Experience in an administrative support role.
• Strong written and verbal communication.
• Proficient with agency management systems and MS Office.

Responsibilities

• Route incoming calls, emails, faxes, and mail to appropriate recipients.
• Assist with carrier downloads and resolve issues with policies and documents.
• Retrieve, attach, and distribute carrier documents.
• Coordinate office supplies and office equipment updates.
• Manage relationships with service and supply vendors.
• Scan documents and support license renewals and compliance.
• Assist with posting carrier commissions and deposit reports to Accounting.
• Support meetings and communications across agency teams.
• Support leadership with special projects.
• Maintain confidentiality for employee and client information.

Skills

Organizational skills

Communication skills

Data entry accuracy

Confidentiality

Team collaboration

Problem-solving

Education

High school diploma or GED

Tools

Agency Management Systems

Microsoft Office Suite

Job description

Patriot Growth Insurance Services is seeking an Administrative Assistant to support Patriot Long Island, keeping agency operations organized, responsive, and running smoothly. You’ll route communications, maintain carrier documents, and assist with office supplies and accounting processes to help teams stay focused on serving clients.

You’ll collaborate with Receptionists, Account Managers, Assistants, Agency Leadership, and Department Management to ensure records are accurate and resources