In-Office Administrative Assistant — Insurance Agency Support

Patriot Growth Insurance Services, LLC; Town of Riverhead (NY); On-site; USD 28,000 - 30,000; Full time

Benefits offered by this job

Medical plans

Virtual healthcare

Disability coverage

Parental leave

PTO and sick leave

401(k) with company match

Dental and vision

Job summary

Patriot Growth Insurance Services is seeking an Administrative Assistant to support Patriot Long Island in Uniondale or Riverhead, NY. This in-office role focuses on routing communications, maintaining carrier documents, coordinating office supplies, and supporting accounting processes.

You will collaborate with receptionists, account managers, assistants, and leadership to ensure information reaches the right people, records stay accurate, and colleagues have the resources they need.

Qualifications

• High school diploma or GED.
• Strong written and verbal communication skills.
• Strong organizational skills with the ability to prioritize tasks.
• Problem-solving skills and the ability to follow through on issues until they are resolved.
• Detail-oriented when entering data and reviewing documents.
• Willingness to work in-office in Uniondale, NY or Riverhead, NY.

Responsibilities

• Support Receptionists by assisting with incoming calls, emails, faxes, text messages, and mail, routing communications promptly and accurately.
• Assign daily carrier downloads and partner with Account Managers and Assistants to resolve issues involving policies, claims, and electronic documents.
• Retrieve, attach, and distribute carrier documents to ensure timely delivery and accurate records.
• Coordinate office supplies, postage machine and printer updates, and new user setups for office systems and equipment.
• Manage relationships with office service and supply vendors, including water, cleaning, and shredding providers.
• Scan documents, assist with agency license renewals, and support administrative, operational, and compliance needs.
• Assist with scanning and submitting carrier commission statements and checks for deposit, preparing deposit reports, and providing complete documentation to the Accounting Team.

Skills

Communication skills

Organization skills

Data entry accuracy

Microsoft Office Suite

Education

High school diploma or GED

Tools

Agency Management Systems

Microsoft Office

Job description

Patriot Growth Insurance Services is seeking an Administrative Assistant to support Patriot Long Island in Uniondale or Riverhead, NY. This in-office role focuses on routing communications, maintaining carrier documents, coordinating office supplies, and supporting accounting processes.

You will collaborate with receptionists, account managers, assistants, and leadership to ensure information reaches the right people, records stay accurate, and colleagues have the resources they need.