Installation Admin Assistant

Air Stream Air Conditioning Corp.; Town of Woodbury (NY); In loco; USD 34.000 - 41.000; Tempo pieno

Vantaggi offerti da questo lavoro

401(k)

Dental insurance

Health insurance

Health savings account

Life insurance

Paid time off

Referral program

Vision insurance

Descrizione del lavoro

Air Stream Air Conditioning Corp. in Woodbury, NY is seeking an Installation Admin Assistant to support daily office operations for a fast-paced HVAC contracting company.

You will handle data entry, purchase orders, work orders, and documentation management to keep communication flow smooth among customers, field technicians, vendors, and staff. The ideal candidate has a high school diploma, 2+ years of administrative experience, strong computer skills, and excellent communication.

Competenze

• Must have strong computer skills, including MS Office.
• 2+ years administrative experience.
• Excellent written and verbal communication skills.
• Strong attention to detail and organizational skills.
• Ability to multitask and prioritize in a fast-paced environment.
• Professional demeanor and customer-service mindset.

Mansioni

• Enter and maintain accurate data in company systems.
• Process and issue purchase orders and work orders.
• Obtain, review, track, and maintain insurance certificates and related documentation.
• Keep records and files organized and up to date.
• Support management with various administrative tasks and special projects.

Conoscenze

Excellent written and verbal American/

Attention to detail

Multitasking

Professional demeanor

Customer-service mindset

Formazione

High school diploma or equivalent

Strumenti

Microsoft Office

Service management software

Descrizione del lavoro

# Installation Admin AssistantHot JobCorporate Headquarters - Woodbury, NY 11797## OverviewSalary Range$25.00 - $30.00 HourlyPosition TypeFull TimeJob ShiftDayEducation LevelHigh SchoolTravel PercentageNoneCategoryAdmin - Clerical## Description**A**Administrative AssistantLocation: Woodbury, NY Position Type: Full-Time, Hourly (Non-Exempt)Position SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to support daily office operations for a fast-paced HVAC contracting company in Woodbury, NY. This role is critical to ensuring smooth communication between customers, field technicians, vendors, and internal staff. The ideal candidate thrives in a dynamic environment, demonstrates professionalism, and has strong multitasking abilities.Key Responsibilities**Responsibilities*** Enter and maintain accurate data in company systems.* Process and issue purchase orders and work orders.* Obtain, review, track, and maintain insurance certificates and related documentation.* Keep records and files organized and up to date.* Support management with various administrative tasks and special projects.Qualifications:* High school diploma or equivalent required* 2+ years of administrative experience* Strong computer skills (Microsoft Office; experience with service management software a plus)* Excellent written and verbal communication skills* Strong attention to detail and organizational skills* Ability to multitask and prioritize in a fast-paced environment* Professional demeanor and customer-service mindsetPhysical Requirements· Prolonged periods of sitting at a desk and working on a computer* Ability to occasionally lift up to 15 pounds* Ability to communicate clearly via phone and in personWork EnvironmentThis position operates in a professional office environment within an active HVAC contracting business. Regular interaction with field staff, vendors, and customers is required.Compensation & Benefits* Hourly position (overtime eligible)* Competitive pay based on experience* Health, dental, and vision benefits (if applicable)* Paid time off and company holidaysJob Type: Full-timeBenefits:· 401(k)* Dental insurance* Health insurance* Health savings account* Life insurance* Paid time off* Referral program* Vision insuranceWork Location: In person